Human Resources Coordinator

The People Brand; Irvine (CA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Employee discounts

Benefits eligibility

Hands-on HR experience

Job summary

The People Brand in Irvine, CA is seeking an organized HR Coordinator to support day-to-day HR operations with a primary focus on leave of absence and accommodations administration. No LOA experience required; training will be provided to help you grow in benefits and HR knowledge.

This entry-level role emphasizes accuracy, discretion, and collaboration with HR and Benefits teams, offering hands-on experience, competitive hourly pay, and employee discounts.

Qualifications

• 1–2 years of experience in Human Resources, Benefits, HR coordination, or a related administrative role preferred.
• No previous LOA or accommodations experience required - training will be provided!
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with a customer-service-oriented approach.
• Comfortable handling confidential employee information.
• Proficiency in Microsoft Word and Excel.
• Experience with HRIS or employee recordkeeping systems preferred; ADP experience is a plus.
• Previous experience in retail or a multi-location organization is a plus.
• Associate degree or equivalent combination of education and relevant experience preferred.

Responsibilities

• Provide administrative support for employee leaves of absence and workplace accommodations, including tracking requests, maintaining documentation, and updating employee records.
• Serve as a point of contact for employees and managers, responding to inquiries and communicating important updates throughout the process.
• Assist with routine leave and accommodation requests under established company guidelines, escalating complex situations to senior HR team members.
• Maintain accurate employee records, track deadlines, and ensure documentation is complete and organized.
• Support the processing and tracking of state disability claims and related paperwork.
• Assist with routine audits, reporting, and other HR administrative projects.
• Partner closely with HR and Benefits teams to ensure timely follow-up and a positive employee experience.
• Maintain confidentiality and handle sensitive employee information with professionalism and discretion.

Skills

Organizational skills

Attention to detail

Communication skills

Customer service orientation

Discretion

Multitasking

Microsoft Word

Excel

HRIS

ADP experience

Education

Associate degree or equivalent

Tools

Microsoft Word

Excel

HRIS/employee recordkeeping systems

ADP

Job description

We are partnering with a well-established, growing retail organization seeking an organized, detail-oriented HR Coordinator to support day-to-day Human Resources operations, with a primary focus on Leave of Absence (LOA) and employee accommodations administration.

This is a great opportunity for someone with foundational HR, benefits, or administrative experience who is looking to expand their knowledge and develop additional HR expertise.

Previous experience with Leave of Absence or accommodations is not required. The team is happy to train someone who brings strong organizational skills, attention to detail, and a willingness to learn.

Key Responsibilities

• Provide administrative support for employee leaves of absence and workplace accommodations, including tracking requests, maintaining documentation, and updating employee records.
• Serve as a point of contact for employees and managers, responding to inquiries and communicating important updates throughout the process.
• Assist with routine leave and accommodation requests under established company guidelines, escalating complex situations to senior HR team members.
• Maintain accurate employee records, track deadlines, and ensure documentation is complete and organized.
• Support the processing and tracking of state disability claims and related paperwork.
• Assist with routine audits, reporting, and other HR administrative projects.
• Partner closely with HR and Benefits teams to ensure timely follow-up and a positive employee experience.
• Maintain confidentiality and handle sensitive employee information with professionalism and discretion.

Qualifications & Requirements

• 1-2 years of experience in Human Resources, Benefits, HR coordination, or a related administrative role preferred.
• No previous LOA or accommodations experience required - training will be provided!
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with a customer-service-oriented approach.
• Comfortable handling confidential employee information.
• Proficiency in Microsoft Word and Excel.
• Experience with HRIS or employee recordkeeping systems preferred; ADP experience is a plus.
• Previous experience in retail or a multi-location organization is a plus.
• Associate degree or equivalent combination of education and relevant experience preferred.

Ideal Candidate

We're looking for someone who is highly organized, proactive, and comfortable handling detailed administrative work in a fast-paced environment. The ideal candidate brings a strong foundation in HR coordination or administrative support, communicates professionally, and enjoys helping employees navigate HR processes.

We're prioritizing strong HR fundamentals, organization, communication, and trainability over specialized leave administration experience.

• $25-27/hour, depending on experience
• Employee merchandise discounts
• Eligible employee benefits in accordance with company policies
• Opportunity to gain hands-on experience in HR, Benefits, and Leave Administration