Admin/Clerical - Administrative Assistant

Apex Systems; San Diego (CA); Sur place; USD 29 000 - 30 000; Plein temps

Résumé du poste

Everforth Apex Systems in San Diego, CA is seeking an Administrative Assistant for the Leave & Accommodations team. This contingent role supports leave administration and workplace accommodations, including data entry, inquiries, and coordination with internal partners and a third-party leave administrator.

The ideal candidate has a high school diploma (Bachelor’s preferred) and 1–2 years in HR/administrative roles, with strong attention to detail and communication skills.

Qualifications

• High school diploma required; bachelor’s degree or equivalent experience preferred.
• 1–2 years of HR, administrative, benefits, or related experience preferred.
• Experience with leave of absence or accommodations is helpful but not required.

Responsabilités

• Respond to routine employee questions related to leaves of absence and accommodations.
• Monitor the leave and accommodation mailbox and help ensure inquiries receive timely responses.
• Enter and update leave and accommodation information in Workday.
• Assist with coordinating leave requests between employees and third-party leave administrator.
• Track requests, documentation, and outstanding follow-up items.
• Provide employees with required accommodation paperwork and follow up on outstanding documentation.
• Support communication with HR partners, Payroll, and managers regarding leave and accommodation matters.
• Assist with Paid Parental Benefit requests.
• Maintain accurate records and documentation.
• Escalate questions or more complex cases to the appropriate team member.

Connaissances

Attention to detail

Organizational skills

Communication skills

Confidential information handling

Formation

High school diploma required

Bachelor’s degree preferred

Outils

Outlook

Excel

Word

Workday

Smartsheet

Description du poste

## Job Description# Administrative AssistantApply**Job#: 3057455****Job Description:**Leave & Accommodations Associate – Contingent WorkerPosition SummaryThe Leave & Accommodations Associate will provide temporary administrative support to the Leave & Accommodations team. This is a great opportunity for someone early in their HR career who is organized, detail-oriented, and interested in gaining experience in leave administration and workplace accommodations.The role will assist with employee inquiries, documentation, data entry, case follow-up, and coordination with internal partners and LPL’s third-party leave administrator.ResponsibilitiesRespond to routine employee questions related to leaves of absence and accommodations.Monitor the leave and accommodation mailbox and help ensure inquiries receive timely responses.Enter and update leave and accommodation information in Workday.Assist with coordinating leave requests between employees and LPL’s third-party leave administrator.Track requests, documentation, and outstanding follow-up items.Provide employees with required accommodation paperwork and follow up on outstanding documentation.Support communication with HR partners, Payroll, and managers regarding leave and accommodation matters.Assist with Paid Parental Benefit requests.Maintain accurate records and documentation.Escalate questions or more complex cases to the appropriate team member.QualificationsHigh school diploma required; bachelor’s degree or equivalent experience preferred.1–2 years of HR, administrative, benefits, or related experience preferred.Previous leave of absence or accommodation experience is helpful but not required.Strong attention to detail and organizational skills.Ability to manage multiple requests and priorities.Strong written and verbal communication skills.Comfortable handling sensitive and confidential information.Proficiency in Outlook, Excel, and Word.Experience with Workday and/or Smartsheet is a plus.Comfortable learning and navigating multiple systems and web-based tools. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Location:** San Diego, CA, US**Job Type:****Date Posted:** October 28, 2026**Pay Range:** $21 - $22 per hour