Leasing Specialist II — Community & HUD Programs

VPM Management, Inc; Novato (CA); On-site; USD 30,000 - 41,000; Part time

Job summary

Villas at Hamilton in Novato, CA, managed by VPM Management, Inc, seeks a part-time Leasing Consultant to welcome prospects, tour the property, and process applications. You will support move-ins, maintain resident files, and assist with HUD/TCAC compliance while delivering outstanding service to residents.

The role emphasizes community engagement, accurate records, and collaboration with the Property Administrator and Regional Supervisor in a senior tax credit community setting.

Qualifications

• Previous leasing or customer service experience in property management or real estate.
• Knowledge of HUD, TCAC, Section 8, Fair Housing, and tenant/landlord laws is a plus.
• Strong communication and public relations skills.
• Good organizational skills with a detail-oriented approach.
• Ability to walk long distances and navigate stairs with ease.
• Proficiency with basic computer applications, including property management software and 10-key.
• Demonstrated ability to build trust and deliver outstanding service in a community setting.
• Sales and negotiation skills to support leasing goals and occupancy rates.

Responsibilities

• Answer telephone calls and respond to prospective residents’ questions about lease terms and community features.
• Tour the property and vacant apartments with prospective residents, highlighting key benefits.
• Provide accurate information about rental rates, deposits, and lease terms.
• Collect and process rental applications, deposits, and lease agreements while maintaining compliance with company standards.
• Assist in promoting a positive community atmosphere by helping to retain current residents and responding promptly to their needs.
• Prepare move-in packages, traffic reports, and availability updates to support smooth operations.
• Handle maintenance requests with accuracy and ensure timely completion for residents.
• Prepare notices, legal packages, and assist in community activities, newsletters, and resident engagement efforts.
• Maintain resident files, reports, and inspection checklists with accuracy and attention to detail.
• Use property management software to track tenant information, lease agreements, and financial transactions.
• Assist with HUD Wait List management and accepting, updating and contacting Applicants for applications/status updates.
• Assist with HUD and Tax Credit Move In Files and Mass Annual Recertification files including interviews and processing certifications with Applicants/Tenants.
• Assist with HUD Interim Recertifications through year including interviews and processing of certifications with Tenants.
• Assist with generating and verifying HUD/EIV-required Monthly and Income Reports.
• Assist with obtaining verifications, other required documents and Tenant signatures for certifications in HUD-TRACS Software.
• Assist with apartment inspections, including generating work orders for HUD and TCAC required program inspections.
• Manage and update property records in digital systems to ensure accuracy and compliance.

Skills

Communication skills

Public relations

Organizational skills

Attention to detail

Sales skills

Customer service

Multitasking

Team player

Education

Experience in property management

Tools

Property management software

HUD-TRACS

10-key

Job description

Villas at Hamilton in Novato, CA, managed by VPM Management, Inc, seeks a part-time Leasing Consultant to welcome prospects, tour the property, and process applications. You will support move-ins, maintain resident files, and assist with HUD/TCAC compliance while delivering outstanding service to residents.

The role emphasizes community engagement, accurate records, and collaboration with the Property Administrator and Regional Supervisor in a senior tax credit community setting.