Leasing & Real Estate Operations Specialist

Prologis; Milpitas (CA); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Healthcare

Dental insurance

Vision insurance

401(k) with company match

Paid time off (PTO) 22 days/year

Job summary

Prologis in Milpitas, CA is seeking a Real Estate and Leasing Coordinator to support the Customer Experience Team across approximately 30 million square feet of industrial properties in the San Francisco Bay Area. You will coordinate lease administration, move-ins, and reporting to keep leasing and property operations moving forward.

The role emphasizes collaboration with Leasing, Property Management, Maintenance, brokers, customers, and vendors.

Qualifications

• 3+ years of experience in an administrative, customer service, real estate, or related role.
• Strong written and verbal communication skills for coordinating with internal and external partners.
• Organizational and time-management skills to prioritize work, meet deadlines, and follow through.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information with tact and discretion.
• Basic math and analytical skills.

Responsibilities

• Coordinate lease administration from proposal through execution, including lease documents, amendments, license agreements, and listing or co-brokerage agreements.
• Support lease transactions by coordinating customer move-ins, collecting certificates of insurance, and processing commission payments.
• Prepare reports and gather data, including lease comparables and customer insights, in partnership with Leasing, Property Management, and Capital Deployment.
• Review reports and records for accuracy and completeness; track action items and respond to ad hoc requests from Market and operations leaders.
• Provide project, operational, and communications support to Property Managers and Maintenance Technicians.
• Maintain relationships with customers, brokers, vendors, and internal Prologis teams; respond to incoming calls and emails, direct requests, and track follow-up through resolution.
• Maintain property records and perform work in accordance with company policies, applicable regulations, and legal requirements.

Skills

Administrative experience

Customer service

Real estate coordination

Written and verbal communication

Lease administration

Tools

Yardi

Salesforce

MS Office

Job description

Prologis in Milpitas, CA is seeking a Real Estate and Leasing Coordinator to support the Customer Experience Team across approximately 30 million square feet of industrial properties in the San Francisco Bay Area. You will coordinate lease administration, move-ins, and reporting to keep leasing and property operations moving forward.

The role emphasizes collaboration with Leasing, Property Management, Maintenance, brokers, customers, and vendors.