Real Estate & Leasing Coordinator

Prologis; Milpitas (CA); On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Healthcare

Dental insurance

Vision insurance

401(k) with company match

Paid time off (PTO) 22 days/year

Job summary

Prologis in Milpitas, CA is seeking a Real Estate and Leasing Coordinator to support the Customer Experience Team across approximately 30 million square feet of industrial properties in the San Francisco Bay Area. You will coordinate lease administration, move-ins, and reporting to keep leasing and property operations moving forward.

The role emphasizes collaboration with Leasing, Property Management, Maintenance, brokers, customers, and vendors.

Qualifications

• 3+ years of experience in an administrative, customer service, real estate, or related role.
• Strong written and verbal communication skills for coordinating with internal and external partners.
• Organizational and time-management skills to prioritize work, meet deadlines, and follow through.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information with tact and discretion.
• Basic math and analytical skills.

Responsibilities

• Coordinate lease administration from proposal through execution, including lease documents, amendments, license agreements, and listing or co-brokerage agreements.
• Support lease transactions by coordinating customer move-ins, collecting certificates of insurance, and processing commission payments.
• Prepare reports and gather data, including lease comparables and customer insights, in partnership with Leasing, Property Management, and Capital Deployment.
• Review reports and records for accuracy and completeness; track action items and respond to ad hoc requests from Market and operations leaders.
• Provide project, operational, and communications support to Property Managers and Maintenance Technicians.
• Maintain relationships with customers, brokers, vendors, and internal Prologis teams; respond to incoming calls and emails, direct requests, and track follow-up through resolution.
• Maintain property records and perform work in accordance with company policies, applicable regulations, and legal requirements.

Skills

Administrative experience

Customer service

Real estate coordination

Written and verbal communication

Lease administration

Tools

Yardi

Salesforce

MS Office

Job description

At Prologis, we don't just lead the industry-we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one-not just shaping the future of logistics but building what comes next.

Job Title: Real Estate & Leasing Coordinator

Company: Prologis

Real Estate and Leasing Coordinator, Milpitas, CA

A day in the life

The Real Estate and Leasing Coordinator supports Prologis' Customer Experience Team across approximately 30 million square feet of industrial properties in the San Francisco Bay Area. The role helps customers and internal teams move leasing and property operations forward by coordinating information, documents, reports, and follow-up. The coordinator works closely with Leasing, Property Management, Maintenance, Market leadership, customers, brokers, and vendors.

Key responsibilities include:

• Coordinate lease administration from proposal through execution, including lease documents, amendments, license agreements, and listing or co-brokerage agreements.
• Support lease transactions by coordinating customer move-ins, collecting certificates of insurance, and processing commission payments.
• Prepare reports and gather data, including lease comparables and customer insights, in partnership with Leasing, Property Management, and Capital Deployment.
• Review reports and records for accuracy and completeness; track action items and respond to ad hoc requests from Market and operations leaders.
• Provide project, operational, and communications support to Property Managers and Maintenance Technicians.
• Maintain relationships with customers, brokers, vendors, and internal Prologis teams; respond to incoming calls and emails, direct requests, and track follow-up through resolution.
• Maintain property records and perform work in accordance with company policies, applicable regulations, and legal requirements.

Building blocks for success

Required:

• At least 3 years of experience in an administrative, customer service, real estate, or related role.
• Strong written and verbal communication skills for coordinating with internal and external partners.
• Organizational and time-management skills to prioritize work, meet deadlines, and follow through.
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information with tact and discretion.
• Basic math and analytical skills.

Preferred:

• Experience with lease analysis or lease administration, or the ability to develop these skills within 6 months.
• Experience preparing financial or portfolio reports.
• Experience using CRM or property management systems such as Yardi or Salesforce.
• Familiarity with real estate documents and processes, including leases, purchase agreements, or property management.
• Valid driver's license and ability to travel to multiple properties in the San Francisco Bay Area.
• Demonstrates willingness and capability to leverage emerging technology, automation, and AI tools to improve efficiency, quality, and speed. Exercises sound judgment, creative thinking, and accountability for outcomes.

Hiring Salary Range of: $34.62 - $42.31/hour ($72,000 - $88,000).

Salary and whole compensation package (bonus target) to be determined by the candidate's location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

#LI-HB People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid ho