Senior Office Operations & Accounts Specialist

Irvine Company; San Diego (CA); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Job summary

Irvine Company Office Properties in San Diego seeks a Sr. Associate - Office to support the operations management team. You will handle customer requests, coordinate service providers, assist with move-ins/outs, and manage billing and vendor contracts.

This role emphasizes CAM reconciliations, reporting, and maintenance of databases, with opportunities to contribute to marketing updates and property events.

Qualifications

• Bachelor’s Degree or equivalent experience.
• 2+ years of relevant experience in office operations.
• Valid California driver’s license may be required per location.

Responsibilities

• Resolve customer service calls and escalated requests and distribute notices.
• Coordinate with engineering and service providers for timely work and maintain vacant suites.
• Assist in move-ins/move-outs, CAM reconciliations, and review lease profiles for billing accuracy.
• Prepare and distribute customer billing, track receivables/payables, and process purchase orders.
• Ensure vendor contracts compliance and review insurance certificates.
• Review financial reports and maintain databases/spreadsheets

Skills

Customer service

Administration

Billing

Vendor coordination

Education

Bachelor’s Degree

Job description

Irvine Company Office Properties in San Diego seeks a Sr. Associate - Office to support the operations management team. You will handle customer requests, coordinate service providers, assist with move-ins/outs, and manage billing and vendor contracts.

This role emphasizes CAM reconciliations, reporting, and maintenance of databases, with opportunities to contribute to marketing updates and property events.