Leasing Administrative Specialist - Commercial Real Estate

Northbrook Court; Chicago (IL); Hybrid; USD 36,000 - 50,000; Full time

Benefits offered by this job

Competitive compensation

Medical, Dental and Vision benefits

Job summary

GGP is seeking an Administrative Assistant to support Leasing teams with efficient operations, accurate information, and timely coordination throughout the leasing process. You will act as an administrative partner, ensuring organization, responsiveness, and progress in leasing activity and business priorities.

Responsibilities include preparing lease proposals in Yardi, maintaining site/tenant materials, distributing information, and generating reports.

Qualifications

• High School Diploma or GED required.
• Minimum of two years of experience in an administrative‑support role or related experience in commercial real estate.
• Strong understanding of Yardi Retail Manager, Adobe and Photoshop preferred.
• Excellent business writing, business math and verbal communication skills.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.

Responsibilities

• Prepare accurate and timely lease proposals using Yardi Retail Manager.
• Compile, maintain, and update site, marketing materials, and tenant information including marketing packages for properties with leasing opportunities.
• Distribute marketing materials and property information to prospective and existing tenants.
• Coordinate collection of lease exhibits and supporting documentation within required timelines.
• Prepare, update, and distribute leasing activity reports and related materials, including monthly sales reports, pipeline reports and rent rolls.
• Analyze current and prior-year tenant real estate tax obligations as per lease requirements.
• Prepare analysis of financial impacts related to co-tenancy inquiries.
• Support daily Leasing team activities including travel booking, expense reports, and mail distribution.
• Research, prepare and edit reports and presentations.
• Other duties as assigned.

Skills

Yardi Retail Manager

Microsoft Office

Business writing

Verbal communication

Organizational skills

Multitasking

Education

High School Diploma or GED

Tools

Adobe Photoshop

Job description

GGP is seeking an Administrative Assistant to support Leasing teams with efficient operations, accurate information, and timely coordination throughout the leasing process. You will act as an administrative partner, ensuring organization, responsiveness, and progress in leasing activity and business priorities.

Responsibilities include preparing lease proposals in Yardi, maintaining site/tenant materials, distributing information, and generating reports.