Administrative Assistant

GGP; Chicago (IL); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental and Vision from day 1

401(k) Company matching

401(k) Vests on Day 1

Career development programs

Charitable donation matching

Generous paid time off

Job summary

GGP is seeking an Administrative Assistant to support the Leasing teams at our Chicago office. You will help prepare lease proposals in Yardi Retail Manager and maintain site materials, tenant data, and marketing packages for properties with leasing opportunities.

You will distribute materials to tenants, coordinate exhibits, and generate leasing activity and rent-roll reports. The role requires strong writing, math, and organizational skills in a fast-paced environment.

Qualifications

• Two years of experience in an administrative support role or related experience in commercial real estate.
• Proficiency in Microsoft Office; strong business writing and verbal communication.
• Experience with Yardi Retail Manager, Adobe and Photoshop preferred.

Responsibilities

• Prepare accurate and timely lease proposals using the company’s data management system, Yardi Retail Manager.
• Compile, maintain, and update current site, marketing materials, and tenant information including marketing packages for properties with available leasing opportunities.
• Distribute marketing materials and property information to prospective and existing tenants as requested.
• Coordinate the collection of lease exhibits and supporting documentation from internal and external sources within required timelines.
• Prepare, update, and distribute leasing activity reports and related materials, including monthly sales reports, pipeline reports and rent rolls.
• Analyze current and prior-year tenant real estate tax obligations in accordance with specific lease requirements.
• Prepare analysis of financial impacts related to co-tenancy inquiries.
• Support daily business activity of the Leasing team, including general office work, booking travel, preparing expense reports, and sorting and distributing mail.
• Research, prepare and edit reports and presentations.
• Other duties as assigned.

Skills

Administrative experience

Strong written and verbal comms

Excellent organizational skills

Ability to multitask

Education

High School Diploma or GED

Tools

Yardi Retail Manager

Adobe Photoshop

Microsoft Office Suite

Job description

Location

GGP Chicago - 350 N Orleans Street, Suite 300

Business

Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve. If you’re ready to be a part of our team, we encourage you to apply.

Job Description

Position Summary

The Administrative Assistant supports the Leasing teams by helping maintain efficient operations, accurate information, and timely coordination throughout the leasing process. This role serves as a key administrative partner, enabling the team to stay organized, responsive, and focused on advancing leasing activity and business priorities.

Responsibilities

• Prepare accurate and timely lease proposals using the company’s data management system, Yardi Retail Manager.
• Compile, maintain, and continuously update current site, marketing materials, and tenant information including marketing packages for properties with available leasing opportunities.
• Distribute marketing materials and property information to prospective and existing tenants as requested.
• Coordinate the collection of lease exhibits and supporting documentation from internal and external sources within required timelines.
• Prepare, update, and distribute leasing activity reports and related materials, including monthly sales reports, pipeline reports and rent rolls.
• Analyze current and prior-year tenant real estate tax obligations in accordance with specific lease requirements.
• Prepare analysis of financial impacts related to co-tenancy inquiries.
• Support daily business activity of the Leasing team, including general office work, booking travel, preparing expense reports, and sorting and distributing mail.
• Research, prepare and edit reports and presentations.
• Other duties as assigned.

Qualifications

• High School Diploma or GED required.
• Minimum of two years of experience in an administrative support role or related experience in commercial real estate required.
• Strong understanding of Yardi Retail Manager, Adobe and Photoshop preferred.
• Excellent business writing, business math and verbal communication skills required.
• Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook required.
• Strong organizational skills with the ability to manage multiple tasks and competing deadlines simultaneously.
• Ability to prioritize and execute tasks independently in a fast-moving environment.
• Professional written and verbal communication skills, with the ability to represent the team effectively in both internal and external interactions.

Compensation

Salary type: Non-Exempt

Pay Frequency: Bi-weekly

Hourly Pay Range: $26.44 – $36.05

Annual Bonus Eligibility: 4%

Benefit Information

• Competitive compensation
• Medical, Dental and Vision beginning day 1
• 401(k) Company matching
• 401(k) Vests on Day 1
• Career development programs
• Charitable donation matching
• Generous paid time off (i.e., vacation, personal holidays, paid sick time)
• Paid Volunteer Hours
• Paid Parental Leave
• Family planning assistance including IVF, surrogacy, and adoption options
• Wellness and mental health resources
• Pet insurance offering
• Childcare Assistance
• Commuter benefits
• A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

#GGP