Leasing Administrative Coordinator – Real Estate

AP Professional Search; City of Rochester (NY); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Paid parking

Job summary

AP Professional Search is seeking an experienced administrative assistant in Rochester, NY to support four Leasing Agents. This role blends administrative duties with prep for meetings, requiring attention to detail and strong communication in a fast-paced real estate environment.

Responsibilities include site and market research, updating listings and materials, coordinating marketing efforts, and serving as a liaison with clients and media.

Qualifications

• 2+ years of office or administrative experience.
• Real estate administrative experience preferred (1 year required).
• Must maintain a stable work history with tenure.

Responsibilities

• Support 4 Leasing Agents with administrative tasks and data for client meetings.
• Research development sites, demographics, and property details; prepare reports.
• Maintain marketing materials and property listings in the systems.
• Coordinate communications, liaise with media and research sources; assist photographers as needed.
• Assist in creating marketing materials, brochures, trade show collateral, and events.
• Answer phones and route inquiries to appropriate personnel; prepare correspondence.

Skills

Communication

Interpersonal skills

Multitasking

Attention to detail

Tools

MS Office

Microsoft Teams

Excel

Job description

AP Professional Search is seeking an experienced administrative assistant in Rochester, NY to support four Leasing Agents. This role blends administrative duties with prep for meetings, requiring attention to detail and strong communication in a fast-paced real estate environment.

Responsibilities include site and market research, updating listings and materials, coordinating marketing efforts, and serving as a liaison with clients and media.