Leasing Data Associate

Aston Carter; Berkeley (CA); On-site; USD 39,000 - 44,000; Full time

Job summary

Aston Carter seeks a Leasing Data Associate in Berkeley, CA to support daily operations of residential properties, manage tenant files, recertifications, rent collections, and data tasks across a portfolio. This role acts as a key resource for leasing activities and tenant file management while providing interim supervision as needed.

The position is on-site, five days a week, contract-to-hire, with a pay range of $28.00-$32.00 per hour.

Qualifications

• Strong customer service skills with residents and team members.
• Data entry and data management experience with large datasets.
• Experience with leasing, lease contracts, and basics of lease analysis.
• Solid administrative and reporting support capabilities.
• Proficient in Microsoft Office and data systems.
• Ability to supervise or support staff as needed.

Responsibilities

• Support daily operations at the primary property and assist across portfolio.
• Assist with leasing activities, show units, and prepare lease documents.
• Maintain waiting list and reporting; file maintenance and accuracy.
• Organize tenant files and ensure compliance with standards.
• Document tenant concerns and coordinate responses/maintenance work orders.
• Perform recertifications and ensure program/property requirements.
• Assist with rent collection and deposits; provide interim supervision.
• Oversee day-to-day operations during fill-ins and evictions prep.
• Lead special projects on ledger corrections and recertification catch-up.
• Support training of new staff and ongoing training.

Skills

Customer service

Data entry

Data management

Leasing activities

Administrative support

Excel / Office

Team support / supervision

Education

High school diploma or equivalent

Associates degree is a plus

Tools

Yardi property management

Microsoft Office (Excel, Word, Outlook)

Job description

Job Title: Leasing Data Associate

Job Description

The Leasing Data Associate supports the day-to-day operations of an assigned residential property and provides portfolio-wide assistance on special projects. This role serves as a key resource for leasing activities, tenant file management, recertifications, rent collections, and data-related tasks, while also stepping in to provide interim supervision and operational coverage for Property Managers as needed across multiple properties.

Responsibilities

• Support daily operations at the primary property, ensuring smooth and efficient management of leasing and resident services.
• Assist with leasing apartments, including managing inquiries, showing units, and supporting the completion of lease documents for move-ins and move-outs.
• Maintain the waiting list database and ensure that all leasing and occupancy reports are accurate, up to date, and properly filed.
• Organize and maintain tenant files, ensuring that records are complete, accurate, and compliant with internal standards.
• Assist with tenant concerns by documenting issues, coordinating responses, and submitting work orders for completion by maintenance staff.
• Conduct tenant recertifications for the primary property and implement necessary corrections to ensure compliance with program and property requirements.
• Support the Property Manager with monthly rent collection activities, including processing payments and preparing deposits.
• Provide interim coverage for direct supervisors and Property Managers across the portfolio, including supervising site staff during absences.
• During fill-in assignments, oversee day-to-day property operations such as leasing vacant units, preparing documentation for evictions, and organizing town hall meetings with residents.
• Assist with or lead special projects across the portfolio, including past-due recertification catch-up, lease-up efforts, and ledger corrections.
• Collaborate with the Senior Property Manager to assist with training new staff members and provide ongoing training support as needed.
• Perform additional duties as assigned by management to support property operations and portfolio-wide initiatives.

Essential Skills

• Strong customer service skills with the ability to interact professionally and courteously with residents, prospects, and team members.
• Proficiency in data entry and data management, including experience managing large data sets.
• Experience with leasing activities, including lease contracts, lease-ups, and basic lease analysis.
• Solid administrative support capabilities, including organizing files, maintaining databases, and preparing reports.
• Strong computer skills with Microsoft Office, specifically Excel, Word, and Outlook.
• Ability to work effectively with spreadsheets and manage data in Excel.
• General computer literacy and comfort working with property management and data systems.
• Ability to support real estate and property management operations, including residential or commercial real estate contexts.
• High school diploma or equivalent education.
• Ability to supervise, motivate, and support others, either through prior supervisory experience or transferrable experience in team support.

Additional Skills & Qualifications

• Associates degree is a plus and may enhance readiness for data and property management responsibilities.
• Prior experience and understanding of HUD, LIHTC, and the affordable housing industry is preferred but not required.
• Knowledge of Yardi property management software is desired but not required.
• Familiarity with FHA and low-income housing programs is beneficial for supporting affordable housing operations.
• Experience working as part of a leasing team or in a leasing-focused environment is advantageous.
• Customer serviceoriented mindset with a focus on resident satisfaction and responsive communication.
• Ability to support lease-ups and portfolio-wide projects, including recertification catch-up and ledger corrections.
• Comfort working in both residential and commercial real estate settings is helpful.

Work Environment

This position is based fully on-site, with a standard schedule of five days per week at the property or properties assigned. The role involves regular interaction with residents, site staff, and property management teams in a professional office and residential community setting. Work is primarily performed using computers and standard office software, including Microsoft Office and, where applicable, property management systems such as Yardi. The environment is fast-paced and detail-oriented, requiring accuracy in data management, responsiveness to tenant needs, and flexibility to travel between properties within the portfolio for special assignments and interim coverage.

Job Type & Location

This is a Contract to Hire position based out of Berkeley, CA.

Pay and Benefits

The pay range for this position is $28.00 - $32.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Berkeley, CA.

Application Deadline

This position is anticipated to close on Nov 4, 2026.

Workplace Type

This is a fully onsite position in Berkeley,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.