Administrative Assistant - OrderID: 5322

TemPositions Group of Companies; New York (NY); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k)

Employee assistance

Childcare assistance

Discounts

Paid holidays

Longevity bonuses

Job summary

TemPositions Group of Companies is seeking an administrative assistant to support the leasing and compliance team on a temporary basis in New York City. The role requires Spanish-English bilingual ability and strong data-entry and scheduling skills.

Experience with NYC affordable housing programs (LIHTC, HUD/Section 8 or other subsidies), Housing Connect, and property management tools is strongly preferred.

Qualifications

• Bilingual Spanish-English required.
• Experience with NYC affordable housing programs preferred.
• Proficiency with data entry and applicant tracking systems.

Responsibilities

• Field and track housing inquiries by phone, email, or mail.
• Data entry and maintenance of applicant information in property management databases.
• Schedule applicant interviews and support related communications.
• Manage affordable-housing waiting lists and referrals.
• Assist with paperwork, mailings, file organization, and scanning.
• Provide general administrative support and meeting minutes.

Skills

Bilingual Spanish-English

Data entry

Scheduling

Tools

RealPage OneSite

Job description

We are working with a client who is seeking an administrative assistant for a temporary assignment to support the leasing and compliance team. Spanish-English bilingual ability is required. Experience in NYC affordable housing, LIHTC, HUD/Section 8 or other subsidy programs, Housing Connect, government entitlements, and/or property management is strongly preferred.

Responsibilities:

• Fielding and tracking housing inquiries and responding to applicants by phone, email, or mail
• Data entry and maintaining applicant information in our property management database; RealPage OneSite or similar property management software experience is strongly preferred
• Scheduling applicant interviews and supporting other applicant correspondence and tracking
• Managing and updating affordable-housing waiting lists and referrals
• Assisting with paperwork, mailings, file organization, and document scanning
• General administrative support, including meeting minutes and processing/tracking substantial amounts of data

BENEFITS

We offer eligible employees competitive pay and access to a range of benefits and support programs, including medical, dental, vision, prescription coverage, short-term disability, 401(k), employee assistance, childcare assistance, discounts, paid holidays, and longevity bonuses. Benefits are based on assignment type, schedule, length of employment, and plan eligibility requirements.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.