Leasing Admin & Payments Specialist (Hybrid)

ViziRecruiter,LLC.; Quincy (MA); Hybrid; USD 32,000 - 49,000; Full time

Job summary

Ahold Delhaize USA in Quincy, MA is seeking an Administrative/Financial Support role to coordinate payments, vendor setup, reporting, and documentation for Leasing and Asset Management. The hybrid schedule includes 3 in-person days and 2 remote days, with eligibility to work in the United States.

The role supports in-store business, leasing, licensing, and seasonal housing programs through data management and stakeholder coordination.

Qualifications

• Associate degree or related experience.
• MS Office Suite proficiency preferred.

Responsibilities

• Oversee the processing of invoices, check requests, wire transfers, and other payment transactions, ensuring required approvals, accurate coding, and timely submission to Finance.
• Maintain and update in-store tenant, seasonal housing, landlord, vendor, and lease-related records, databases, trackers, and departmental files.
• Assist with the administration of in-store tenant and seasonal housing programs by coordinating documentation, tracking requests, and supporting communications with internal and external stakeholders.
• Prepare recurring reports, correspondence, authorization letters, memos, and other business documents to support department operations.
• Support responses to operational and direction inquiries by researching information, preparing documentation, and facilitating follow-up with appropriate stakeholders.
• Support tenant installations, relocations, removals, renewals, and seasonal housing activities by coordinating information, tracking progress, and maintaining required documentation.
• Process landlord utility reconciliation transactions by coordinating deposits, preparing payment requests, obtaining required approvals, and submitting supporting documentation to Finance to ensure accurate allocation and timely processing.
• Maintain contracts, correspondence, and other business records in accordance with company policies and retention requirements.
• Provide administrative and operational support for departmental projects and initiatives, including tracking deliverables, maintaining documentation, and ensuring timely follow-up on outstanding items.

Education

Associate degree or related experience

Tools

MS Office Suite

Job description

Ahold Delhaize USA in Quincy, MA is seeking an Administrative/Financial Support role to coordinate payments, vendor setup, reporting, and documentation for Leasing and Asset Management. The hybrid schedule includes 3 in-person days and 2 remote days, with eligibility to work in the United States.

The role supports in-store business, leasing, licensing, and seasonal housing programs through data management and stakeholder coordination.