Lease Administrator

Removery; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

401(k) with company match

Paid vacation 120 hours

Eight holidays

Life Insurance

Referral bonus

Employee Assistance Program

Diversity & Inclusion culture

Training opportunities

Job summary

Removery in Austin, TX seeks a Real Estate Lease Administrator to organize rent payments and lease data for a portfolio of about 150 retail locations and the corporate HQ.

You will manage critical dates, review leases and amendments, create abstracts, and support budgeting and reporting with Excel and lease-management software.

Join a team committed to accuracy, compliance, and strong landlord relations, with comprehensive benefits and a collaborative work environment.

Qualifications

• Bachelor’s degree or 5–10 years related experience.
• At least 2 years in corporate commercial/retail lease administration.
• Experience with retail real estate transactions.
• Proficiency in Excel and lease-management software.

Responsibilities

• Manage monthly base and additional rent payments and accurate coding.
• Maintain and audit lease data, critical dates, and amendments.
• Prepare rent analysis reports and budgeting support.
• Audit operating expense reconciliations and invoicing.
• Create and maintain lease abstracts and databases.

Skills

Analytical thinking

Team collaboration

Verbal and written communication

Education

Bachelor’s Degree in accounting, business management, real estate or related field

Tools

Excel

ProLease

Lease Harbor

Tango

Quarem

Lucernex

Job description

Position Overview

The Removery Real Estate Lease Administrator will be responsible for all organization and management of rent payments and lease data (critical dates, options, etc.) for a corporate real‑estate portfolio consisting of approximately 150 retail locations and the corporate headquarters.

Position Responsibilities

• Rent Management
  • Ensure that monthly base rent and additional rent payments are completed accurately and timely.
  • Coordinate with the accounting team to ensure correct coding for payments and landlords.
  • Assist the SVP of Real Estate in building and tracking annual rent budgets.
  • Create rent analysis reports using Excel and lease management software (Quarem).
  • Audit annual operating‑expense reconciliations for retail locations to ensure accuracy and to achieve savings when possible.
  • Collect, manage, and audit rent invoices.
• Lease Database Management
  • Track critical dates (lease expirations, renewal options, termination options, etc.).
  • Review all new leases and lease amendments and accurately enter the information into Removery’s lease management software.
  • Create lease abstracts.
  • Ensure all leases comply with Removery’s Real Estate standards.
  • Review estoppels and SNDA’s to confirm accuracy and assist the Real Estate team with execution.
• Tenant Allowance Recapture
  • Gather all appropriate data from the Construction Project Manager.
  • Submit documents to landlords and track payment status.
  • Maintain professional business relationships with all landlords and resolve lease/maintenance issues.
  • File and organize lease documents, both physical and electronic.
  • Prepare and update recurring portfolio status reports.
  • Perform other duties as assigned.

Position Requirements

• Bachelor’s Degree in a related field (e.g., accounting, business management, real estate) or 5–10 years of related experience, or an equivalent combination of education and experience.
• At least 2 years of experience in corporate commercial/retail lease administration.
• Working knowledge of the retail real‑estate industry with an emphasis on lease administration.
• Highly proficient with Excel (creating reports, analytics, managing and sorting large data sets).
• Experienced working with lease‑management software (ProLease, Lease Harbor, Tango, Quarem, Lucernex, etc.).
• Familiarity with retail lease transactions.
• Basic understanding of budgeting and corporate financial systems.
• Knowledge of all Microsoft applications including Excel, Word, and PowerPoint.
• Outstanding verbal and written communication skills at all organizational levels.
• Exceptional customer‑service skills.
• Ability to work effectively in a team environment.

Benefits

• Comprehensive Medical, Dental, and Vision with HRA option, STD and LTD.
• Generous Life Insurance at no cost to you, with optional additional coverage.
• Accrued paid vacation (120 hours).
• Eight company‑paid holidays.
• 401(k) with generous company match.
• Team‑member referral bonus program.
• Employee Assistance Program to help manage daily responsibilities.
• Collaborative work environment with a culture committed to diversity and inclusion.
• Ongoing comprehensive training.

We are an Equal Opportunity Employer and do not discriminate based on race, ethnicity, religion, creed, sex, gender, gender identity, pregnancy, national origin, ancestry, age, disability, veteran status, marital status, genetic information, sexual orientation, political affiliation, or any other non‑job‑related factor. We value diversity and are committed to building a team that reflects a global perspective of experiences, skills, backgrounds, and expertise.