Senior Lease Analyst

Savills North America; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

Savills North America is looking for a Senior Lease Analyst to join their Lease Administration Team in the United States. This position will provide day-to-day lease administration services and serve as a single point of contact for assigned clients, ensuring high-quality management of lease documents and data integrity.

The ideal candidate will have 5 years of Lease Administration experience, with strong communication skills, proficiency in lease admin technology platforms, and attention to detail. Apply to be part of a diverse workplace committed to equal opportunity.

Qualifications

• Five (5) years Lease Administration experience.
• Excellent oral and written communication skills.
• Extremely accurate and detail-oriented.
• Knowledge of lease admin technology platforms.
• Proficiency in MS Office products.

Responsibilities

• Audit and manage lease documents for clients.
• Review and interpret leases and real estate documents.
• Maintain accuracy of lease information in technology platforms.
• Oversee vendor invoices and provide leadership.
• Track key lease dates for assigned client accounts.

Skills

Lease Administration experience

Oral and written communication skills

Detail-oriented

Knowledge of lease admin technology platforms

Proficiency in MS Office products

Tools

Lease Harbor

CoStar Real Estate Manager

Visual Lease

MRI ProLease

Tango

MRI Enterprise

Job description

ABOUT THE ROLE

The Sr. Lease Analyst position is an integral part of the Lease Administration Team. This position provides assigned clients with a single point of contact in delivering day‑to‑day lease administration services and support. Additional responsibilities may be assigned by the Company from time to time.

KEY DUTIES AND RESPONSIBILITIES

• Audit lease documents to confirm completeness, prepare document inventory and exception item reports for clients as directed.
• Review and interpret leases and other real estate documents, perform OCR as needed.
• Maintain accuracy of all lease information and data in applicable technology platforms.
• Perform quality reviews within client KPIs to maintain best‑in‑class database integrity.
• Oversee and approve vendor invoices and provide leadership to any designated lease analyst.
• Function as main point of contact for lease administration matters for all assigned client accounts.
• Perform electronic document management, OCR, and upload all newly executed lease documents into lease administration database solutions (e.g., Lease Harbor, CoStar Real Estate Manager, Visual Lease, MRI ProLease).
• Abstract and audit lease documents including adding new location leases, updating, and maintaining all lease information and data in applicable technology platforms, as needed.
• Track, monitor, report and update all key lease dates in accordance with established alert date interval protocols, including lease expirations, termination/kick‑out rights, and renewals, performing necessary action items and follow‑up as well as maintain existing critical date report spreadsheet.
• Perform quality reviews on routine portfolio updates and database maintenance including abstraction of leases, amendments, modifications, renewals, notices, and miscellaneous lease documents.
• Conduct preliminary desk‑top audits of Year‑End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations.
• Perform recurring and non‑recurring rent processing monthly (or as needed more frequently) for international and domestic client locations, perform invoice compliance review to validate expenses as well as identify cost avoidance and potential recoveries and code to applicable expense categories. Prepare and distribute monthly rent file and month‑over‑month variance reports.
• Perform accurate and detailed reconciliation of rent accounts and work with landlords to resolve any discrepancies.
• Calculate and prepare monthly subtenant invoicing, monitor collections and follow‑up on aging balances.
• Timely prepare and distribute tenant improvement disbursement packages, perform follow‑up, and monitor prompt collection.
• Prepare and distribute agreed upon monthly and ad‑hoc reporting packages.
• COI coordination for landlords and tenants, draft notices, review and prepare responses to landlord and tenant communications for client approval.
• Estoppel and SNDA fact confirmation and processing.
• Coordinate efforts with in‑house points of contact to facilitate vendor set‑up, enter financial schedules, rent start, and stop dates.
• Track and monitor income lease receivables and security deposit refunds and reductions.
• Special projects as assigned.

QUALIFICATIONS

• Five (5) years Lease Administration experience.
• Excellent oral and written communication skills.
• Extremely accurate and detail‑oriented.
• Knowledge of lease admin technology platforms; prior knowledge of Tango or MRI Enterprise a plus.
• Proficiency in MS Office products.

Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic.

Savills participates in the E‑Verify program.