Commercial Real Estate Analyst

Specialized Recruiting Group - Edina, MN; Minneapolis (MN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement savings with company match

FSA and HSA

Life and disability insurance

Paid time off

Educational assistance

Family planning and parenting benefits

Wellness programs

Pet insurance

Charitable matching and volunteer time

Job summary

Specialized Recruiting Group is seeking a Lease Administrator to join a growing team that manages a national real estate portfolio across office, industrial, retail, and Healthcare properties. You will read signed leases, convert them into precise system records, and manage rent schedules and tenant charges with accuracy.

You will drive critical-date controls, support month-end close, budgets, and audits, and collaborate with accounting, property management, leasing, and legal teams.

Qualifications

• Bachelor's degree in Accounting, Finance, Real Estate, Business, or related field (or equivalent experience).
• 3+ years of commercial real estate lease administration, tenant recovery, or property accounting experience.
• Working knowledge of base rent, escalations, CAM, operating expenses, taxes, insurance, and tenant billing.
• Experience with at least one lease administration, property management, or real estate accounting system.
• Strong Excel: reconciliations, lookups, pivot tables, and schedules others can follow.

Responsibilities

• Abstract and summarize leases, amendments, renewals, assignments, subleases, and terminations, and decide which document controls when terms conflict.
• Set up and maintain lease records, recurring charges, fixed and CPI escalations, and percentage rent in the lease or property accounting system.
• Prepare or support CAM, operating expense, real estate tax, and insurance estimates and year-end reconciliations, applying caps, base years, and gross-ups exactly as written.
• Own critical-date controls: rent commencement, options, notices, expirations, renewals, and insurance requirements.
• Reconcile the lease, rent roll, lease system, and billing schedules and resolve differences quickly.
• Support month-end close, budgets, audits, acquisitions, and system data transfers with clean, traceable lease data.

Skills

Excel

Education

Bachelor's degree in Accounting, Finance, Real Estate, Business, or related field

Tools

MRI

Yardi

JD Edwards

Job description

This team is building a stronger, more disciplined lease administration function across a growing national portfolio of office, industrial, retail, and healthcare properties. That means real influence over how leases get set up, how recoveries get billed, and how critical dates get controlled. You will join a small, close-knit lease administration team with a hands‑on manager who works alongside the team, and there is a real path to a senior role as the group grows. It is a chance to be the go‑to expert on lease terms for accounting, property management, leasing, and legal, inside a stable, growing company.

About the Company

A long-established commercial real estate firm in the Twin Cities with a national portfolio of office, industrial, retail, and healthcare properties. Known for long employee tenure, strong community involvement, and a stable, growing business.

The Opportunity

You will read signed leases and turn them into accurate system records, rent schedules, tenant charges, key dates, and reports. The signed lease is the source of truth, and you are the person who makes sure everything downstream matches it.

Key Responsibilities

• Abstract and summarize leases, amendments, renewals, assignments, subleases, and terminations, and decide which document controls when terms conflict (the top priority from day one)
• Set up and maintain lease records, recurring charges, fixed and CPI escalations, and percentage rent in the lease or property accounting system
• Prepare or support CAM, operating expense, real estate tax, and insurance estimates and year‑end reconciliations, applying caps, base years, and gross‑ups exactly as written
• Own critical‑date controls: rent commencement, options, notices, expirations, renewals, and insurance requirements
• Reconcile the lease, rent roll, lease system, and billing schedules and resolve differences quickly
• Support month‑end close, budgets, audits, acquisitions, and system data transfers with clean, traceable lease data

Required Qualifications

• Bachelor's degree in Accounting, Finance, Real Estate, Business, or related field (or equivalent experience)
• 3 or more years of commercial real estate lease administration, tenant recovery, or property accounting experience
• Working knowledge of base rent, escalations, CAM, operating expenses, taxes, insurance, and tenant billing
• Experience with at least one lease administration, property management, or real estate accounting system
• Strong Excel: reconciliations, lookups, pivot tables, and schedules others can follow

Preferred Qualifications

• MRI, Yardi, or JD Edwards experience
• Large or multi‑entity portfolios, straight‑line rent, estoppels, SNDAs, or letters of credit
• Audit, internal controls, or acquisition and disposition experience
• Comfort using automation or AI tools and checking results against source documents

Medical, dental, and vision; retirement savings with company match; FSA and HSA; life and disability insurance; paid time off; educational assistance; family planning and parenting benefits; wellness programs; pet insurance; charitable matching and volunteer time off. Hybrid schedule: 4 days in office, 1 from home. Must be authorized to work in the U.S. Offer contingent on a background check and drug screen.