Lease Administration & Records Specialist

LHH; New Jersey; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health insurance

Job summary

LHH in New Jersey is seeking an administrative and operations professional to support day-to-day business processes, maintain accurate records, coordinate documentation, and manage account-related activities. The role serves as a key contact for internal and external stakeholders.

You will organize contracts and amendments, monitor deadlines, prep reports, and collaborate across departments to ensure data integrity and timely communications.

Qualifications

• 2-5 years in operations, administration, account management, or related business support.
• Bachelor's degree in Business, Finance, Accounting, or related field preferred.
• Experience with ERP, property management, lease administration, or similar systems.
• Strong proficiency in Microsoft Excel and reporting tools.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal communication across departments.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• High level of accuracy, attention to detail, and professionalism.

Responsibilities

• Maintain and organize contracts, amendments, and supporting documentation.
• Track important dates, deadlines, renewals, and compliance requirements.
• Ensure records and system data remain current, complete, and accurate.
• Prepare reports, summaries, correspondence, and other business documentation as needed.
• Partner with cross-functional teams to support operational processes and business objectives.
• Respond to inquiries from internal and external contacts in a professional and timely manner.
• Identify discrepancies or missing information and coordinate resolution with appropriate stakeholders.
• Handle sensitive business, financial, and client information with a high level of confidentiality.
• Monitor customer accounts and payment activity to ensure accuracy and timely follow-up.
• Communicate with customers regarding account balances, payment arrangements, and inquiries.
• Document communications, account activity, payment commitments, and resolutions.
• Assist customers with electronic payment setup and account management processes.
• Prepare account aging reports, status summaries, and management reporting.
• Escalate unresolved account issues or exceptions per company procedures.
• Maintain professionalism and compliance with policies and best practices.

Education

Bachelor's degree (Business / Finance / Accounting)

Tools

ERP systems

Lease management software

Microsoft Excel

Job description

LHH in New Jersey is seeking an administrative and operations professional to support day-to-day business processes, maintain accurate records, coordinate documentation, and manage account-related activities. The role serves as a key contact for internal and external stakeholders.

You will organize contracts and amendments, monitor deadlines, prep reports, and collaborate across departments to ensure data integrity and timely communications.