Property Lease & Building Coordination Specialist

Matlen Silver; Fairfield (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Matlen Silver in New Jersey is seeking a detail-oriented Property Administrator to support the Property Manager with lease administration and building services. The role involves abstracting leases, preparing new leases from templates, and coordinating document transmission between tenants, brokers, and internal stakeholders, while tracking key dates and obligations.

You will also manage vendor relations, schedule maintenance across properties, and maintain accurate service logs to ensure smooth

Qualifications

• 4+ years in property management or lease administration.
• Ability to read and abstract lease documents with high attention to detail.
• Experience coordinating with external parties (insurance, lenders, vendors).

Responsibilities

• Abstract leases and pull key terms for internal tracking.
• Prepare new leases using templates — updating tenant names, dates, and terms accurately.
• Coordinate lease execution and transmit documents between tenants, brokers, and internal stakeholders.
• Track and manage key dates: expirations, renewal notices, escalations.
• Serve as point of contact for vendors regarding maintenance and repair requests; maintain service logs across properties.

Skills

Property management

Lease administration

Paralegal support

Vendor coordination

Communication

Tools

QuickBooks

Adobe

MS Office

Job description

Matlen Silver in New Jersey is seeking a detail-oriented Property Administrator to support the Property Manager with lease administration and building services. The role involves abstracting leases, preparing new leases from templates, and coordinating document transmission between tenants, brokers, and internal stakeholders, while tracking key dates and obligations.

You will also manage vendor relations, schedule maintenance across properties, and maintain accurate service logs to ensure smooth