Lease Admin Consultant (Remote)

CBRE; United States; Remote; USD 85,000 - 120,000; Full time

Job summary

CBRE in the United States is seeking a Lease Administration lead to uphold the integrity of real estate portfolio data, manage lease information, and oversee AR/AP transactions within the lease management system.

The role focuses on leading the lease administration team, preparing abstracts, generating narratives for variance reports, and ensuring timely, accurate reporting for clients and landlords. Strong data accuracy and team leadership are essential.

Qualifications

• Upholds the integrity of real estate portfolio data for large, complex client portfolio.

Responsibilities

• Resolves critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items.
• Acts as a team lead including providing workflow direction to co-workers and providing account supervision.
• Prepares lease abstracts and edits them for accuracy. Writes narratives for monthly variance reports, providing analysis and interpretation of lease information to clients.
• Tracks payables and receivables associated with the leases in portfolio. Processes client rent rolls utilizing the database.
• Prepares and distributes periodic and ad hoc reports in a timely, accurate manner. Designs reports utilizing various report writers, Excel and/or Word.
• Prepares and distributes critical date reports; maintains tickler system for tracking important dates and tasks.
• Performs annual operating expense reconciliations, monitors audit windows and audit requirements contained in the lease documents.
• Creates and maintains client lease files ensuring they contain current, accurate information.
• Have a broad knowledge of own job discipline and some knowledge of several job disciplines within the function.
• Performs other duties as assigned.

Job description

About the Role:

Under limited supervision, upholds the integrity of real estate portfolio data for large, complex client portfolio. Inputs, maintains, organizes and reports on information regarding lease dates, dollar values and financial accounting transactions into a lease management software database. Prepares, processes and reconciles AR & AP transactions to ensure accurate and current lease information is maintained. Acts as lead for lease administration team. This job is a part of the Lease Administration functional area which focuses on providing real estate portfolio administration, database management, accounts payable and receivable, and audit services.

What You'll Do:

• Resolves critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items. Establishes and maintains working relationship with clients and/or landlords.
• Acts as a team lead including providing workflow direction to co-workers and providing account supervision. Ensures data integrity and accuracy by performing quality control review of work completed by team members.
• Prepares lease abstracts and edits them for accuracy. Writes narratives for monthly variance reports, providing analysis and interpretation of lease information to clients.
• Tracks payables and receivables associated with the leases in portfolio. Processes client rent rolls utilizing the database. Prepares export files and sends them to client for payables processing.
• Prepares and distributes periodic and ad hoc reports in a timely, accurate manner. Designs reports utilizing various report writers, Excel and/or Word. Reviews standard reports prepared by team members for accuracy.
• Prepares and distributes critical date reports; maintains tickler system for tracking important dates and tasks.
• Performs annual operating expense reconciliations, monitors audit windows and audit requirements contained in the lease documents.
• Creates and maintains client lease files ensuring they contain current, accurate information.
• Have a broad knowledge of own job discipline and some knowledge of several job disciplines within the function.
• Performs other duties as assigned.