Lease Admin Consultant (Remote)

CBRE, Inc.; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

CBRE, Inc. is seeking an experienced Lease Administration professional to uphold the integrity of real estate portfolio data for large client accounts. You will input, maintain, organize, and report on lease dates, values, and financial transactions in a lease management system.

You will lead the lease admin team, prepare lease abstracts, and generate monthly variance narratives for clients. The role focuses on portfolio administration, database management, accounts payable/receivable, and audit

Qualifications

• Maintains lease data accuracy and financial transactions in a lease management system.
• Leads and directs the lease administration team to ensure timely, accurate work.
• Proficient in generating and reviewing reports related to leases and payments.

Responsibilities

• Resolves client issues by researching payables, terms, and related items; builds client/landlord relationships.
• Leads workflow and supervises accounts, ensuring data integrity and QC of teammates' work.
• Prepares lease abstracts and narratives for monthly variance reports and analyses lease information for clients.
• Tracks payables and receivables; processes rent rolls and exports files for client processing.
• Creates periodic and ad hoc reports; designs reports using report writers, Excel, and Word; reviews colleague reports.
• Maintains critical date reports and tickler system for important tasks.
• Performs annual operating expense reconciliations and audits as per lease documents.
• Maintains client lease files with current information.

Skills

Data integrity

Team leadership

Lease administration

Tools

Lease management software

Excel

Word

Job description

About the Role:

Under limited supervision, upholds the integrity of real estate portfolio data for large, complex client portfolio. Inputs, maintains, organizes and reports on information regarding lease dates, dollar values and financial accounting transactions into a lease management software database. Prepares, processes and reconciles AR & AP transactions to ensure accurate and current lease information is maintained. Acts as lead for lease administration team.

This job is a part of the Lease Administration functional area which focuses on providing real estate portfolio administration, database management, accounts payable and receivable, and audit services.

What You'll Do:

• Resolves critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items. Establishes and maintains working relationship with clients and/or landlords.
• Acts as a team lead including providing workflow direction to co-workers and providing account supervision. Ensures data integrity and accuracy by performing quality control review of work completed by team members.
• Prepares lease abstracts and edits them for accuracy. Writes narratives for monthly variance reports, providing analysis and interpretation of lease information to clients.
• Tracks payables and receivables associated with the leases in portfolio. Processes client rent rolls utilizing the database. Prepares export files and sends them to client for payables processing.
• Prepares and distributes periodic and ad hoc reports in a timely, accurate manner. Designs reports utilizing various report writers, Excel and/or Word. Reviews standard reports prepared by team members for accuracy.
• Prepares and distributes critical date reports; maintains tickler system for tracking important dates and tasks.
• Performs annual operating expense reconciliations, monitors audit windows and audit requirements contained in the lease documents.
• Creates and maintains client lease files ensuring they contain current, accurate information.
• Have a broad knowledge of own job discipline and some knowledge of several job disciplines within the function.
• Performs other duties as assigned.