Lease Administrator

Ascend Talent Solutions; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Ascend Talent Solutions is seeking a Lease Administrator in New York to support real estate accounting. You will enter, monitor, and report lease information and manage accounts receivable processes.

Responsibilities include analyzing lease documents, coordinating with 3rd party providers, handling monthly rent billing, and maintaining occupancy and reporting schedules for REIT compliance. Requires 4+ years of lease administration experience.

Qualifications

• Bachelor's degree in Accounting or related field preferred.
• Minimum 4 years in real estate lease administration and accounting.
• Experience in a public organization or REIT preferred.
• Experience working with accounting software.

Responsibilities

• Enter, monitor, and report lease information.
• Abstract, interpret, and analyze lease documents.
• Oversee 3rd party service providers for lease abstracts and inquiries.
• Process monthly billing and rent up, rent roll and escalations.
• Enter lease data into the financial system.
• Monitor lease commencement dates and key provisions.
• Maintain REIT leasing schedules and occupancy reporting.
• Coordinate with internal and external audits for A/R controls.
• Prepare ad hoc reports and assist with month-end closing.

Skills

Lease admin

Real estate accounting

Accounts receivable

Deadline-driven

Communication skills

Independent work

Analytical ability

Education

Bachelor's degree in Accounting or related field

Tools

MS Excel

Accounting software

MRI

Job description

Responsible for entering, monitoring, and reporting lease related information and manage Accounts Receivable process.

Primary Responsibilities

• Enter, monitor, and report lease related information
• Abstract, interpret, and analyze information on leases, amendments, assignments, and other legal documents in accordance with departmental procedures
• Oversee the work of 3rd Party service providers, including review of lease abstracts, floor plans and addressing inquiries
• Process monthly billing and execute rent up, rent roll and manual billing processes, including overage rent
• Enter lease information into the financial system
• Monitor lease documents for commencement date to ensure timely processing
• Monitor key lease provisions (e.g., options, expirations, kick-outs and co-tenancy)
• Maintain real estate lease schedules outlining necessary REIT leasing reporting (e.g., mark to market rent)
• Report and track monthly portfolio occupancy
• Process billing, including billing relating to all escalations
• Assist with quarterly lease reporting
• Prepare and/or review ad hoc reports, as needed
• Review and post month-end closing
• Review and post tenant adjustments in MRI
• Maintain, update, and generate regular Accounts Receivable aging analyses
• Coordinate with Internal Audit to test and ensure that the Accounts Receivable function is using prescribed controls
• Coordinate with and provide information to external audit as needed
• Perform other duties and special projects as assigned

Education & Experience

• Bachelor's degree in Accounting or a related field preferred
• Minimum of 4 years of related experience in real estate lease administration and accounting
• Experience in a public organization or REIT preferred
• Experience working with accounting software
• Demonstrated ability to independently and consistently produce high quality work

Essential Skills & Qualifications

• Strong understanding of the lease administration and abstraction practices of real estate organizations
• Strong understanding of lease contracts
• Strong understanding of lease and general accounting principles
• Strong understanding of accounts receivable practices of real estate organizations, and general bookkeeping procedures
• Strong organization, planning and coordination skills
• Ability to decipher, interpret and summarize legal language
• Strong commercial real estate software and MS office (Excel) skills
• Strong written and verbal communication skills
• Ability to meet strict deadlines and work independently

Internal & External Contacts

• Regularly interfaces both verbally and in writing with management and staff in Finance and Accounting, Leasing, Legal, Acquisitions, Asset Management, Property Management and HR