Lease Manager II

Aquent (United States); San Jose (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Aquent in California is seeking a detail‑oriented Lease Management professional to oversee critical lease portfolios and ensure data integrity across systems. You will drive accuracy, compliance, and timely reporting that support the company’s strategic real estate footprint.

The role emphasizes financial precision, analytical thinking, and collaborative problem solving as you manage lease setups, payments, and vendor/tenant relationships within a global organization.

Qualifications

• 5+ years of experience in Lease Management with database/records management.
• Ability to review, interpret and abstract legal real estate documents.
• Proven financial, analytical and creative problem solving skills.

Responsibilities

• Monitor and provide accurate and timely critical date reporting for lease portfolios.
• Ensure 100% data accuracy by thoroughly interpreting, abstracting, and entering lease documents into the system of record.
• Perform ongoing verification and abstraction of lease information, updating the database as necessary to maintain accuracy and compliance.
• Complete and oversee new lease setups, including acquiring vendor payment information, insurance certificates, and ensuring database updates are completed.
• Research and resolve payment disputes by applying analytical skills to find effective solutions and maintain strong relationships with partners.
• Manage and ensure timely collection of tenant allowances, security deposits, and other payment-related obligations.
• Manage and address payment issues related to landlords and tenants, including rent start-ups, operating expense changes, changes in ownership, alteration consents, and lease terminations.
• Assist with asset management issues and funding requests.
• Manage lease-related agreements, such as Memorandums of Lease, SNDAs, Assignments/Sales, Estoppel Certificates, and Consents.
• Review and perform desktop audits of operating expense payments, reconciliations, billings, and estimates, ensuring compliance with lease terms and provisions.
• Support Real Estate Transactions Managers and leadership, as required.

Skills

Lease management

Database/records management

Real estate documents

Financial analysis

Problem solving

Education

BA/BS in Business, Real Estate, Finance or Paralegal Certificate

Job description

Are you a detail-oriented professional with a passion for real estate and a knack for precision? We are seeking a highly skilled individual to join a dynamic team responsible for managing crucial lease portfolios. In this role, you will be instrumental in ensuring the accuracy, compliance, and smooth operation of complex real estate agreements, directly impacting the strategic real estate footprint of a leading global innovator. Your expertise will safeguard financial integrity and operational efficiency, making you a key contributor to the company’s continued success.

Responsibilities:

• Monitor and provide accurate and timely critical date reporting for lease portfolios.
• Ensure 100% data accuracy by thoroughly interpreting, abstracting, and entering lease documents into the system of record.
• Perform ongoing verification and abstraction of lease information, updating the database as necessary to maintain accuracy and compliance.
• Complete and oversee new lease setups, including acquiring vendor payment information, insurance certificates, and ensuring database updates are completed.
• Research and resolve payment disputes by applying analytical skills to find effective solutions and maintain strong relationships with partners.
• Manage and ensure timely collection of tenant allowances, security deposits, and other payment- related obligations.
• Manage and address payment issues related to landlords and tenants, including rent start-ups, operating expense changes, changes in ownership, alteration consents, and lease terminations.
• Assist with asset management issues and funding requests.
• Manage lease-related agreements, such as Memorandums of Lease, SNDAs, Assignments/Sales, Estoppel Certificates, and Consents.
• Review and perform desktop audits of operating expense payments, reconciliations, billings, and estimates, ensuring compliance with lease terms and provisions.
• Support Real Estate Transactions Managers and leadership, as required.

Minimum Qualifications:

• 5+ years of experience in Lease Management with database/records management.
• Ability to review, interpret and abstract legal real estate documents.
• Proven financial, analytical and creative problem solving skills.

Education Qualifications:

• BA or BS in Business, Real Estate, Finance or equivalent/Paralegal Certificate