Lease Administration & Compliance Specialist

Motion; Birmingham (AL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Healthcare

401(k)

Tuition reimbursement

Vacation

Sick leave

Holiday pay

Job summary

Motion is seeking a Lease Administrator to perform lease administration tasks ensuring real estate financial obligations are met and lease terms are compliant. You will draft documents, respond to landlords, manage Costar data, and analyze leases to support cost-effective operations.

The role requires 3–5 years’ experience in commercial real estate or lease administration, proficiency with Costar/PeopleSoft, and strong organization and communication skills. Notary preferred.

Qualifications

• Bachelor’s degree in business, accounting, real estate or similar field
• 3–5 years of commercial real estate, lease administration and/or paralegal experience
• PeopleSoft and/or CoStar experience preferred
• Advanced understanding of complex real estate lease terminology
• Proficient with Microsoft Office
• Strong organizational skills and attention to detail
• Ability to work independently and take ownership
• Excellent verbal and written communication; strong interpersonal skills
• Team player across levels of staff

Responsibilities

• Draft lease documents (amendments, renewals, terminations, assignments, subleases) and send notices to landlords
• Maintain Costar contracts data and landlord/tenant information
• Review and analyze leases and amendments; provide recommendations to Real Estate leadership
• Negotiate outcomes; respond to landlord inquiries; manage Landlord relationships
• Prepare and process monthly rent charges; reconcile operating expenses and reimbursements
• Generate and distribute real estate reports to leadership and teams
• Manage Costar databases and ensure accuracy of lease records
• Interact with Real Estate, Accounting and Transformation teams to drive initiatives
• Other duties as assigned

Skills

Attention to detail

Communication

Ownership

Critical thinking

Team player

Education

Bachelor’s degree in business/real estate

Tools

PeopleSoft

CoStar

Job description

Motion is seeking a Lease Administrator to perform lease administration tasks ensuring real estate financial obligations are met and lease terms are compliant. You will draft documents, respond to landlords, manage Costar data, and analyze leases to support cost-effective operations.

The role requires 3–5 years’ experience in commercial real estate or lease administration, proficiency with Costar/PeopleSoft, and strong organization and communication skills. Notary preferred.