Lease Portfolio Administrator: Stay Ahead & Keep Leases On Track

Corporate Tools LLC; Spokane, Post Falls (WA, ID); Hybrid; USD 36,000 - 43,000; Full time

Job summary

Corporate Tools LLC is seeking a Lease Administrator to join our growing Real Estate team and keep the portfolio running smoothly.

You will track lease terms and critical dates, review billings, manage tenant leads and marketing, and own rent collection while coordinating with Accounting, Legal, and Property Managers.

This role requires a highly organized self-starter who can manage deadlines and support growth across states.

Qualifications

• 1–3+ years in lease administration or property management.
• Knowledge of CAM, TI allowances, rent rolls, and legal docs.
• Experience managing leasing pipeline and rent collection.
• Highly organized with ability to track deadlines across a growing portfolio.
• Fluency with technology; strong written and verbal communication.

Responsibilities

• Track and manage lease terms and critical dates across the portfolio.
• Review lease billings (CAM, tax, insurance) and resolve discrepancies.
• Prepare renewal notices, amendments, and lease communications; support negotiations.
• Manage inbound tenant leads, leasing pipeline, and marketing for available spaces.
• Own rent collection; invoicing tenants, follow up on late payments, keep accounts current.
• Coordinate with Accounting, Legal, and Property Managers on approvals and questions.
• Report on key lease terms, deadlines, rent status, and leasing activity for leadership.

Skills

Lease administration

Tenant relationships

Rent collection

Organization

Communication

Tools

Lease management software

Job description

Corporate Tools LLC is seeking a Lease Administrator to join our growing Real Estate team and keep the portfolio running smoothly.

You will track lease terms and critical dates, review billings, manage tenant leads and marketing, and own rent collection while coordinating with Accounting, Legal, and Property Managers.

This role requires a highly organized self-starter who can manage deadlines and support growth across states.