Learning Center Administrative Assistant - Front Desk

Chileda Institute Inc; Menasha (WI); In loco; USD 36.000 - 48.000; Tempo pieno

Descrizione del lavoro

Chileda Learning Center is seeking an Administrative Assistant to create a welcoming, professional experience for students, staff, and guests. You will greet and direct visitors and manage a wide range of administrative tasks to support daily operations.

Responsibilities include maintaining the lobby, handling mail and reports, coordinating meetings, and managing student records. The role requires strong communication, organizational skills, and integrity in handling confidential information.

Competenze

• High school diploma or equivalent.
• Proficient in Microsoft Office Suite and standard office equipment.
• Excellent interpersonal, written, and verbal communication skills.
• Outstanding organizational skills and attention to detail in a fast-paced environment.
• High level of integrity in handling sensitive information.
• Must have a valid driver''s license with the ability to become an approved driver.
• Prior experience working with individuals with developmental disabilities is preferred.

Mansioni

• Manage the lobby area, keeping a clean, welcoming reception and answer calls professionally.
• Greet and direct all visitors, including parents, clients, drivers, vendors, and job candidates.
• Handle mailing, postage, and monthly reports to Finance Office; maintain cost centers and daily mail flow.
• Assist with meetings: set up rooms, coordinate, and send certified mail.
• Maintain student records and communications with families, social workers, and school reps.
• Ensure visitor sign-in/out and security procedures are followed.
• Communicate transportation arrivals/departures; liaise with drivers/transportation companies.
• Respond to requests for student records from districts and social services within required timeframes.
• Complete weekly/monthly inventories; stock classroom/office supplies; prepare inventory sheets.
• Prepare purchase orders, order supplies, track purchases, and collaborate with staff on stocking.

Conoscenze

MS Office

Interpersonal communication

Organizational skills

Integrity

Driver's license

Developmental disabilities experience

Formazione

High school diploma or equivalent

Descrizione del lavoro

Chileda Learning Center is seeking an Administrative Assistant to create a welcoming, professional experience for students, staff, and guests. You will greet and direct visitors and manage a wide range of administrative tasks to support daily operations.

Responsibilities include maintaining the lobby, handling mail and reports, coordinating meetings, and managing student records. The role requires strong communication, organizational skills, and integrity in handling confidential information.