Leadership Team Administrative Specialist

Institute of Culinary Education; Pasadena (CA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k)

Flexible Spending Account

Job summary

The Institute of Culinary Education seeks an Administrative Assistant to join our Leadership Team, providing exceptional support to campus leadership and helping guide students from enrollment to graduation.

Reporting to the Los Angeles Campus President, this role requires a collaborative spirit, strong organizational skills and a professional approach to higher education administration. We support creativity, performance, and team involvement while fostering a positive work environment.

Qualifications

• Bachelor’s degree preferred.
• Minimum of two years administrative experience.
• Advanced proficiency in Microsoft Office.
• Excellent written and verbal communication skills.

Responsibilities

• Adjust curriculum materials as requested
• Printing student and employee IDs
• Outgoing mail for leadership team
• Ordering office supplies
• Scanning and posting student documents to the student database
• Assist with PR and public facing events as needed
• Assist with set-up of student-related events (new student orientation, open houses, demos, livestreams)
• Professional Advisory Committee (PAC) meeting support (assist with planning, preparation & follow up communication with PAC)
• Order Books & Supplies for Learning Resource Center (assist with building catalog & cataloging books for LRC)
• Order, inventory, and distribute student supplies
• Assist with special projects (student & employer surveys, career fairs, recruitment events, campus displays)
• Assist the IT department with end-user support
• Other duties as assigned

Skills

MS Office suite

Outlook

PowerPoint

Word

Excel

Windows 11 proficiency

Communication skills

Team collaboration

Prioritization

Organizational skills

Education

Bachelor’s degree in business administration or related field

Tools

Outlook

PowerPoint

Word

Excel

Windows 11

Job description

The Institute of Culinary Education seeks an Administrative Assistant to join our Leadership Team, providing exceptional support to campus leadership and helping guide students from enrollment to graduation.

Reporting to the Los Angeles Campus President, this role requires a collaborative spirit, strong organizational skills and a professional approach to higher education administration. We support creativity, performance, and team involvement while fostering a positive work environment.