Leadership Team Support Coordinator

Institute of Culinary Education; Pasadena (CA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

401(k)

Flexible Spending Account

Job summary

The Institute of Culinary Education seeks an Administrative Assistant to join our Leadership Team, providing exceptional support to campus leadership and helping guide students from enrollment to graduation.

Reporting to the Los Angeles Campus President, this role requires a collaborative spirit, strong organizational skills and a professional approach to higher education administration. We support creativity, performance, and team involvement while fostering a positive work environment.

Qualifications

• Bachelor’s degree preferred.
• Minimum of two years administrative experience.
• Advanced proficiency in Microsoft Office.
• Excellent written and verbal communication skills.

Responsibilities

• Adjust curriculum materials as requested
• Printing student and employee IDs
• Outgoing mail for leadership team
• Ordering office supplies
• Scanning and posting student documents to the student database
• Assist with PR and public facing events as needed
• Assist with set-up of student-related events (new student orientation, open houses, demos, livestreams)
• Professional Advisory Committee (PAC) meeting support (assist with planning, preparation & follow up communication with PAC)
• Order Books & Supplies for Learning Resource Center (assist with building catalog & cataloging books for LRC)
• Order, inventory, and distribute student supplies
• Assist with special projects (student & employer surveys, career fairs, recruitment events, campus displays)
• Assist the IT department with end-user support
• Other duties as assigned

Skills

MS Office suite

Outlook

PowerPoint

Word

Excel

Windows 11 proficiency

Communication skills

Team collaboration

Prioritization

Organizational skills

Education

Bachelor’s degree in business administration or related field

Tools

Outlook

PowerPoint

Word

Excel

Windows 11

Job description

The Institute is dedicated to inspiring our students to reach their full potential through an education that emphasizes technique and professionalism. We accomplish this in a passionate, disciplined environment that fosters excellence, critical thinking and creativity in students, faculty and staff.

Position Summary

The Institute of Culinary Education (the Institute) is seeking an Administrative Assistant to join our team and provide exceptional support to our campus leadership team. The Institute is one of America’s leading centers for culinary education and the largest culinary school in New York City and Los Angeles. We are passionate about helping students of all ages and backgrounds pursue their culinary career dreams. We’re looking for an administrative assistant who is enthusiastic about the world of food and excited to contribute to our growing organization.

Success in this role requires a genuine desire to assist others. At the Institute, our leadership team is dedicated to guiding students through their career journey, from enrollment to graduation and career success. This role is vital in helping both the leadership team and students navigate the challenges of succeeding in higher education.

The Administrative Assistant to the Leadership Team is an essential member of our leadership team and reports directly to the Los Angeles Campus President. We support and reward creativity, performance, professional development, and team involvement. We also have fun, and eat well, in the process of changing our students’ lives.

Job Responsibilities

• Adjust curriculum materials as requested
• Printing student and employee IDs
• Outgoing mail for leadership team
• Ordering office supplies
• Scanning and posting student documents to the student database
• Assist with PR and public facing events as needed
• Assist with set-up of student-related events (new student orientation, open houses, demos, livestreams)
• Professional Advisory Committee (PAC) meeting support (assist with planning, preparation & follow up communication with PAC)
• Order Books & Supplies for Learning Resource Center (assist with building catalog & cataloging books for LRC)
• Order, inventory, and distribute student supplies
• Assist with special projects (student & employer surveys, career fairs, recruitment events, campus displays)
• Assist the IT department with end-user support
• Other duties as assigned

Qualifications

• Bachelor’s degree in business administration or related field highly preferred
• Minimum of two (2) years of administrative experience required
• Advanced proficiency in Microsoft suite of products including Outlook, PowerPoint, Word and Excel required.
• Advanced proficiency in the use of Windows 11, and PC’s.
• Must possess a strong sense of urgency and attention to detail
• Excellent communication skills, both written and verbal
• Proven ability to work independently and within a team
• Demonstrated ability to prioritize multiple tasks to meet deadlines
• Demonstrated ability to interact in a collaborative manner with others
• Strong critical thinking and problem-solving skills
• An interest in food and cooking is important
• Flexible Spending Account
• 401(k)
  

ABOUT THE INSTITUTE:
The Institute of Culinary Education is one of the largest and most diverse culinary schools in the world with campuses in New York and Los Angeles. Established in 1975, the Institute offers award-winning six to 13-month career training programs in Culinary Arts, Pastry & Baking Arts, Health-Supportive Culinary Arts, Restaurant & Culinary Management, and Hospitality & Hotel Management, in addition to professional development in Artisan Bread Baking, The Art of Cake Decorating and Intensive Sommelier Training — with more than 14,000 alumni, many of whom are leaders in the industry. We also offers continuing education for culinary professionals, hosts up to 400 special events each year and is home to one of the world’s largest recreational cooking, baking and beverage programs with thousands of students annually. Our 74,000-square-foot campus in New York City and its 38,000-square-foot Los Angeles campus were designed for inspiration, creativity and community. The school continues to grow and evolve with the launch of its LA campus in 2018, the addition of the Natural Gourmet Center in 2019, the agreement with the International Culinary Center in 2020, and the introduction of associate degrees in California in 2021. Visit us at ice.edu or join us on Instagram, Facebook, Twitter and YouTube at @iceculinary to find your culinary voice.

The Institute of Culinary Education is an equal opportunity employer.