Leadership Support Assistant III (Higher Ed)

Texas State University; San Marcos (TX); Ibrido; USD 38.000 - 48.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Tuition benefits

Paid time off

Wellness program

Professional growth opportunities

Descrizione del lavoro

Texas State University is seeking an Administrative Assistant III to provide clerical and administrative support to program chairs, department chairs, deans, or directors. The role involves day-to-day support, scheduling, correspondence, and robust coordination of priorities and requests.

Responsibilities include coordinating routine departmental operations, assisting with purchasing and travel, organizing meetings and events, and handling confidential information with discretion.

Competenze

• Experience providing administrative or operational support in higher education or a similarly complex organization.
• Experience supporting multiple leaders, departments, or functional areas.
• Experience with purchasing, travel, expense, financial, procurement, or contracts-related administrative processes.
• Experience coordinating meetings, events, facilities, technology, equipment, or other operational logistics.

Mansioni

• Provide day-to-day administrative support to leadership, including scheduling, correspondence, document preparation, meeting coordination, follow-up activities, and organization of priorities and requests.
• Coordinate routine departmental operations and administrative processes, including requests involving facilities, technology, equipment, mail and packages, supplies, records, and other operational needs.
• Assist with purchasing, invoices, procurement documentation, travel, expense documentation, contracts-related administrative processes, and other business activities in accordance with university procedures.
• Coordinate meetings, departmental events, workshops, and other activities, including room reservations, scheduling, communications, materials, technology, catering, and related logistics as needed.
• Prepare, maintain, organize, and distribute departmental records, reports, correspondence, spreadsheets, presentations, and other materials; handle confidential and sensitive information appropriately.
• Serve as a liaison with university offices, employees, vendors, and external contacts to facilitate requests, obtain information, resolve routine administrative matters, and support departmental workflow.
• Assist leadership and departmental staff with special projects, research, data collection, process documentation, tracking activities, and other assignments based on departmental priorities and operational needs.
• Perform other duties as required.

Conoscenze

Administrative support

Scheduling

Records management

Office organization

Microsoft Office

Communication

Problem solving

Strumenti

University information systems

Collaboration platforms

Scheduling tools

Administrative technologies

Descrizione del lavoro

Texas State University is seeking an Administrative Assistant III to provide clerical and administrative support to program chairs, department chairs, deans, or directors. The role involves day-to-day support, scheduling, correspondence, and robust coordination of priorities and requests.

Responsibilities include coordinating routine departmental operations, assisting with purchasing and travel, organizing meetings and events, and handling confidential information with discretion.