Strategic Administrative Assistant – Higher Education

University of Houston; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

The University of Houston is seeking an Administrative Assistant II to provide complex administrative support to the Dean of Education. The role involves handling confidential information, coordinating activities, and assisting staff and students.

A high school diploma or GED and at least three years of office experience are required. Preferred qualifications include higher education experience and familiarity with budgeting, purchasing, and university financial systems.

Qualifications

• High School diploma or GED required.
• Minimum 3 years of office or administrative support experience.
• Experience in higher education preferred.
• Budget tracking and purchasing familiarity preferred.

Responsibilities

• Answer phones, take messages, greet customers, data entry, filing, faxing, copying, and office supply management.
• Schedule rooms for meetings, events, parking, and catering.
• May handle mail processing and distribution.
• Submit voucher requests for travel, meals, and purchases; may handle cash deposits.
• Coordinate special events, meetings, and projects.
• Interact with students, clients, faculty, staff, and administration.
• Prepare documents such as reports, correspondence, and proposals.
• Assist with database maintenance and budget tracking.

Skills

Oral and written

Interpersonal skills

Microsoft Office

Spreadsheets

Databases

Presentation software

Education

High School diploma or GED

Job description

The University of Houston is seeking an Administrative Assistant II to provide complex administrative support to the Dean of Education. The role involves handling confidential information, coordinating activities, and assisting staff and students.

A high school diploma or GED and at least three years of office experience are required. Preferred qualifications include higher education experience and familiarity with budgeting, purchasing, and university financial systems.