Administrative Coordinator II - Dean of Students Administrative Office

Texas A&M University System; Stephenville (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Tarleton State University in Stephenville, Texas, invites applications for Administrative Coordinator II in the Dean of Students Administrative Office. This in-person role supports the AVP for Student Wellbeing and the DOSAO, helping ensure smooth day-to-day operations and coordinated programs across campuses.

The successful candidate will manage communications, meetings, travel, and records, interact with students and staff, and contribute to a respectful, inclusive campus culture.

Responsibilities

• Provide advanced administrative support to the AVP for Student Wellbeing, and the Dean of Students Administrative Office.
• Prepare and format correspondence, reports, presentations, briefing materials, meeting documents, project updates, and other administrative materials.
• Coordinate meetings, including scheduling, preparation of agendas and materials, meeting logistics, documentation of action items, and follow-up.
• Maintain and coordinate calendars, appointments, deadlines, and other administrative commitments as assigned.
• Track selected departmental and leadership deadlines, commitments, requests, and follow-up items to support timely completion of priorities.
• Gather, organize, and prepare background information or materials needed for meetings, projects, presentations, reports, or administrative decisions.
• Coordinate travel, conference and training registration, itineraries, reimbursements, and related documentation.
• Draft routine correspondence and communications and assist leadership with preparatio
• Serve as a Campus Security Authority (CSA).

Job description

Job Title

Administrative Coordinator II - Dean of Students Administrative Office

Agency

Tarleton State University

Department

Dean of Students Administrative Office

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Administrative Coordinator II in the Dean of Students Administrative Office . As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives-on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco , along with a robust online community that extends our reach even further.At the heart of it all is Stephenville , where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.No matter where you're located-on campus or online-you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

Important Immigration Information

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

The Administrative Coordinator II

Under general supervision, provides advanced administrative and operational support to the Associate Vice President for Student Wellbeing and Dean of Students. Additionally, this role will support the Dean of Students Administrative Office (DOSAO) and Fort Worth SES Office.

This position serves as a key administrative resource for the AVP and DOSAO leadership and is responsible for helping ensure the effective day-to-day operation of a complex, student-facing office. The Administrative Coordinator II provides advanced administrative support; coordinates office, financial, data, and project-management processes; maintains departmental systems and records; and proactively identifies opportunities to improve efficiency, communication, and continuity of operations. The Administrative Coordinator II regularly interacts with students, families, faculty, staff, university leadership, and community partners, including individuals experiencing distress or navigating complex or sensitive circumstances. Serves as a Campus Security Authority (CSA).

This is an in-office position, located in Stephenville, Texas, with occasional travel to the Fort Worth campus for various student events or projects. Work hours are generally Monday through Friday 8AM-5PM and may include some evenings and weekends, as needed, to support major student events.

Essential Duties and Responsibilities

• 25% - Administrative and Leadership Support
• Provide advanced administrative support to the AVP for Student Wellbeing, and the Dean of Students Administrative Office.
• Prepare and format correspondence, reports, presentations, briefing materials, meeting documents, project updates, and other administrative materials.
• Coordinate meetings, including scheduling, preparation of agendas and materials, meeting logistics, documentation of action items, and follow-up.
• Maintain and coordinate calendars, appointments, deadlines, and other administrative commitments as assigned.
• Track selected departmental and leadership deadlines, commitments, requests, and follow-up items to support timely completion of priorities.
• Gather, organize, and prepare background information or materials needed for meetings, projects, presentations, reports, or administrative decisions.
• Coordinate travel, conference and training registration, itineraries, reimbursements, and related documentation.
• Draft routine correspondence and communications and assist leadership with preparatio