Administrative Assistant II — Online Programs Support

Texas State University; San Marcos (TX); On-site; USD 36,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Wellness program

Training & education

Tuition benefits

Retirement plan

Job summary

The Administrative Assistant II at Texas State University supports the daily operations of the School of Health Administration, with a primary focus on online programs, providing administrative and clerical support to faculty, staff, and program leadership while helping ensure efficient operations and a positive student experience. The role is in-person on the San Marcos campus.

The ideal candidate is organized, detail-oriented, proactive, and committed to excellent service, with strong

Qualifications

• Experience with Microsoft Office 365: Word, Excel, Outlook, PowerPoint, Teams and SharePoint.
• Experience interacting courteously with others in person and over telephone.
• Demonstrate ability to read and follow instructions.
• Demonstrate ability to prepare clear, concise and grammatically correct letters/ memos, emails.
• Experience working as a team member.
• Able to multitask, organize, and prioritize responsibilities.

Responsibilities

• Provide general administrative support to SOHA faculty and students.
• Maintain a professional office environment and represent the School of Health Administration with professionalism when interacting with the Dean’s Office and other high-level offices across the university.
• Answer and screen telephone calls, transfer calls or take messages as appropriate, direct inquiries to the appropriate offices, and provide information regarding admission requirements for the School of Health Administration’s programs.
• Perform general office and administrative duties to support the daily operations of the School of Health Administration, including managing keys, submitting work orders and purchase orders, processing payments, running errands, faxing and copying documents, preparing outgoing mail, ordering office supplies, composing, typing, and proofreading correspondence and other documents, maintaining databases and reports, organizing paper and electronic files in accordance with records retention policies.
• Create and process travel applications and reimbursements for program chair, faculty, staff and students.
• Assist with monitoring department accounts and reconcile expenditures monthly.
• Assist with website design and maintenance.
• Assist with mainlining Electronic Bulletin Board.
• Assist in the preparation of various activities and events.
• Perform other duties as assigned
• May be asked to provide insight on process improvements and successful outcomes.

Skills

MS Office 365

Communication

Reading and following instructions

Written communication

Teamwork

multitasking

Tools

Canvas

Banner

SAP

GATO

Calico

Job description

The Administrative Assistant II at Texas State University supports the daily operations of the School of Health Administration, with a primary focus on online programs, providing administrative and clerical support to faculty, staff, and program leadership while helping ensure efficient operations and a positive student experience. The role is in-person on the San Marcos campus.

The ideal candidate is organized, detail-oriented, proactive, and committed to excellent service, with strong