Lead Scheduler/Administrative Assistant

SAIC; United States; On-site; USD 100,000 - 140,000; Full time

Job summary

SAIC in Tyson's Corner, VA is seeking a Lead Scheduler to support senior executives with a range of logistics and administrative duties within the customer space.

You will manage complex calendars, coordinate travel and attendee lists, disseminate the schedule to staff, plan team events, process reimbursements, draft documents, maintain records, and cover for front-office teammates as needed; a Bachelor’s degree or equivalent experience, 9 years of admin experience, and TS/SCI with Poly are

Qualifications

• Bachelor's Degree or equivalent experience.
• Minimum of 9 years of relevant administrative experience.
• Must currently hold TS/SCI and Poly.
• Exceptional customer service and interpersonal skills.
• Strong written and verbal communication.
• Ability to manage complex calendars and logistics.

Responsibilities

• Manage calendars for senior executives.
• Coordinate attendee lists and transportation.
• Disseminate schedules and liaise with staff.
• Plan team-building and internal events.
• Process reimbursement claims.
• Draft and edit documentation.
• Maintain records and file management.
• Cover for front office teammates as needed.

Skills

Calendar management

Communication skills

Customer service

Interpersonal skills

Scheduling coordination

Discretion

Team collaboration

Education

Bachelor's Degree

Job description

SAIC is seeking a Lead Scheduler for an exciting program that is located in the Tyson's Corner area. The Lead Scheduler will perform a variety of administrative duties providing mission support in one or more functions or business areas within the customer space, including things like:

• Managing complex calendars for multiple senior executives


• Coordinating attendee lists, transportation information, meeting requirements and other supporting logistics


• Disseminating the executive's schedule to appropriate staff and acting as the liaison between the Senior Executive and others


• Planning team building and internal events


• Routine processing of reimbursement claims


• Drafting and editing documentation


• Developing and maintaining accurate records and file management systems


• Covering for other team members of the front office team as needed

• Must currently hold a TS/SCI and Poly in order to be considered


• Bachelor's Degree, or experience can be substituted for the degree


• Minimum of 9 years of relevant administrative experience


• Exceptional customer service and interpersonal skills


• Strong communication skills with the ability to draft outgoing correspondence, standard agendas, office official correspondence and visit requests


• Ability to diplomatically and accurately address a range of customer issues or requests


• Excellent judgement and discretion when handling sensitive matters


• Confidence to push back appropriately, establish boundaries and take control of actions within their area of responsibility


• Ability to understand internal admin processing to include check-in/check-out actions


• Ability to work as a team with the Executive Assistants and other support staff


• Proactive work style with the ability to act independently and move work forward without needing basic guidance


• Availability to consistently work required core hours of 8:00 am to 4:00 pm


• Positive, professional attitude, even when managing competing priorities or difficult requests


• Strong intuition and the ability to anticipate scheduling needs, conflicts, and logistical concerns before they become problems


• Strong follow-through and accountability