Administrative Assistant IV

SAIC; Santa Maria (CA); On-site; USD 42,000 - 59,000; Full time

Job summary

SAIC is seeking a highly professional Administrative Assistant to support daily business operations and leadership. The role is on-site in Santa Maria, CA, focusing on program modernization and digital transformation initiatives for space launch ranges.

You will handle calendars, travel, correspondence, and meetings while maintaining secure records. The ideal candidate has 3+ years in admin support, strong MS Office skills, and excellent communication with a professional demeanor and customer

Qualifications

• 3+ years of administrative support experience in a professional office environment.
• Proficiency with Microsoft Office applications including Outlook, Word, Excel, PowerPoint and Teams.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to manage multiple priorities.
• Demonstrated attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Professional demeanor and strong customer service skills.

Responsibilities

• Provide administrative support to managers and team members.
• Manage calendars, schedule meetings, and coordinate conference rooms and virtual meeting logistics.
• Prepare correspondence, reports, agendas, presentations, and other business materials.
• Maintain electronic and physical filing systems.
• Coordinate workspace assignments and office moves.
• Maintain contact lists and assist with onboarding and offboarding.
• Support AECC audits and maintain security training records.
• Coordinate travel arrangements, expense reporting and deliverable trip reporting.
• Handle confidential information with discretion and professionalism.

Skills

Strong communication

Time management

Organizational skills

Customer service

Attention to detail

Problem solving

Teamwork

Education

High school diploma or equivalent

Associate's degree preferred

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

SAIC is seeking a highly professional and detail-oriented Administrative Assistant to support daily business operations and provide administrative support to leadership and team members. The ideal candidate will possess strong communication skills, excellent time management abilities, and a customer-service mindset. This role is critical to maintaining efficient office operations and ensuring a positive experience for internal and external stakeholders. The role provides administrative support for a program focused on modernization of space launch ranges and digital transformation initiatives supporting the Assured Access to Space mission. The position supports integrated program management activities and is based on-site in Santa Maria, California.

Job Responsibilities:

• Provide administrative support to managers and team members.
• Manage calendars, schedule meetings, and coordinate conference rooms and virtual meeting logistics.
• Prepare correspondence, reports, agendas, presentations, and other business materials.
• Maintain electronic and physical filing systems.
• Coordinate workspace assignments and office moves.
• Maintain contact lists.
• Help resolve communication gaps that affect workflow.
• Assist with timekeeping and leave-related administrative questions.
• Maintain AECC security training records and ensure completion of initial and annual training.
• Coordinate annual AECC audits.
• Coordinate travel arrangements, expense reporting and deliverable trip reporting as required.
• Identify, monitor, and order office supplies, furniture, and equipment while maintaining inventory levels.
• Serve as a point of contact for internal and external communications.
• Assist with onboarding and offboarding activities and other personnel-related administrative tasks.
• Support special projects, meetings, and events assigned.
• Coordinate team-building activities and events to support employee engagement and team cohesion.
• Handle confidential information with discretion and professionalism.

• High school diploma or equivalent; associate's degree preferred.
• 3+ years of administrative support experience in a professional office environment.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to manage multiple priorities.
• Demonstrated attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Professional demeanor and strong customer service skills.

Preferred Qualifications

• Bachelor's degree in Business Administration or a related field.
• Experience supporting senior managers or executives.
• Experience with expense reporting, travel coordination, and procurement processes.
• Knowledge of SharePoint and collaboration tools.
• Experience working in a government contracting or corporate environment