Executive Admin Support Specialist

Arenatechnologies; Dayton (OH); Hybrid; USD 85,000 - 105,000; Full time

Job summary

Systems Planning and Analysis, Inc. seeks an Executive Admin Support Specialist to empower NASIC/A9 senior leadership with proactive calendars, briefing materials, and cross‑enterprise engagements.

The role emphasizes discretion, judgement, and timely decision support in a fast-paced national security environment. Primary responsibilities include complex calendar management, meeting coordination, prep of executive packages, and ensuring leadership readiness for DoD and IC engagements, with

Qualifications

• U.S. citizenship and TS/SCI clearance at time of application.
• 10+ years of executive administrative support experience.
• Experience managing complex calendars and competing priorities.
• Experience coordinating meetings and senior-level engagements.
• Experience preparing briefing materials and executive documentation.
• Proficiency with MS Office, Outlook, Teams or SharePoint.
• Ability to report to Dayton, OH, as required.

Responsibilities

• Provide high-level administrative support to NASIC/A9 senior leadership.
• Manage complex calendars, scheduling, and cross-enterprise engagements.
• Prepare and synthesize briefing materials and meeting packages.
• Ensure leadership readiness for meetings and engagements across DoD and IC.

Skills

Executive support

Calendar management

Communication skills

Discretion & confidentiality

Time management

Interpersonal skills

Written & verbal communication

Tools

Microsoft Office

Outlook

Teams

SharePoint

Job description

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth,we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Space and Intelligence Division provides professional services to the US Space Force, Combatant Commands, Intelligence Community, and NASA. Our work includes enterprise architectural assessments, systems engineering and integration, test, planning and execution, cost estimating and analysis, acquisition support, and cybersecurity. We are trusted partners developing approaches and concepts to meet emerging high priority needs, assessing cutting-edge technologies, and supporting capabilities for our National Defense. Come join the fastest growing Division at Systems Planning and Analysis, Inc.

The Strategic Technology Analysis Group, part of SPA’s Space and Intelligence Division, offers sophisticated capabilities (people, process & tools) to resolve unique problems in space, cyber, and special operations in support to military services, Secretary of Defense offices (OSD) and theater warfighters. Our portfolio includes the Assistant Secretary of Air Force for Space Acquisition & Integration (SAF/SQ), Joint Warfare Analysis Center (JWAC), Space Security and Defense Program (SSDP), National Space Defense Center (NSDC), Space Warfighting Analysis Center (SWAC), Strategic Capabilities Office (SCO), US Space Command (USSPACECOM) and US Space Force (USSF). Come be a part of a high-speed low-drag organization providing unique and tailored solutions for our National Defense!

SPA has a near‑term need for an Executive Admin Support Specialist.

Responsibilities

The Executive Admin Support position will provide high-level administrative and executive support to NASIC/A9 senior leadership, enabling effective management of executive priorities, schedules, engagements, and daily operations. This position will proactively manage complex calendars, coordinate senior‑level meetings and cross‑enterprise engagements, prepare and synthesize briefing materials, and apply sound judgment to prioritize competing demands on leadership time. The Executive Admin will serve as a trusted front‑office partner, maintaining situational awareness of organizational priorities and ensuring leadership is prepared for meetings, decisions, and engagements across NASIC, DoD, and Intelligence Community stakeholders.

Qualifications

Required Qualifications

• U.S. citizenship and TS/SCI security clearance at time of application

• 10+ years of experience providing executive administrative support, senior leadership support, front‑office support, or comparable administrative services in a professional environment

• Demonstrated experience managing complex executive calendars, meeting schedules, competing priorities, and organizational battle rhythms

• Experience coordinating meetings, conferences, senior‑leader engagements, and other executive activities involving multiple stakeholders

• Experience preparing, reviewing, coordinating, and organizing briefing materials, correspondence, meeting packages, agendas, and executive‑level documentation

• Ability to anticipate scheduling conflicts, prioritize competing requirements, track actions, and independently resolve routine administrative issues

• Proficiency with Microsoft Office, Outlook, Teams, SharePoint, or comparable enterprise productivity and collaboration tools

• Strong written and verbal communication, organizational, time‑management, and interpersonal skills

• Demonstrated ability to exercise professional judgment, discretion, and confidentiality when supporting senior leadership and handling sensitive information

• Ability to report to designated work location in Dayton, up to full time, based on the needs of the customer

Desired Qualifications

• Experience supporting senior DoD, Intelligence Community, NASIC, military, or Federal civilian leadership

• Experience supporting director-, commander-, executive-, or equivalent senior‑leadership front offices

• Familiarity with DoD correspondence, staffing, records management, task‑management, and administrative processes

• Experience coordinating distinguished visitors, executive engagements, conferences, VTCs, or senior‑level meetings

• Experience with Defense Travel System (DTS) or comparable Government travel‑management processes

• Familiarity with Government task‑management, records‑management, or workflow systems

• Experience maintaining action‑item trackers, executive decision logs, milestone/status trackers, or organizational battle rhythms

• Ability to synthesize information from multiple sources into concise, decision‑ready executive materials

• Previous experience working in a TS/SCI or classified environment