Lead HR Compliance Coordinator

Jobtailor; Alabama; On-site; USD 52,000 - 76,000; Full time

Job summary

Jobtailor in the United States (Alabama) is hiring an HR Compliance Specialist to administer the pre-employment background screening from initiation through final disposition. You will be the primary day-to-day contact for our background screening vendor and ensure timely, accurate processing.

You will analyze compliance and vendor data to identify trends, complete Form I-9/E-Verify steps, maintain audit-ready records, and support process improvements with Legal, Compliance, HR Partners, and

Qualifications

• Bachelor's degree in Human Resources, Psychology, or related field; or equivalent experience.
• Minimum of 2 years experience in HR related role (recruiting, compliance, administration)
• Strong written and verbal communication with candidates, leaders, vendors, and partners.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to handle sensitive and confidential information with discretion.
• Analytical and problem-solving skills, with the ability to identify trends and make sound recommendations.
• Ability to translate data into insights that support decisions and business outcomes.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Experience using AI-powered tools to improve productivity, quality, and efficiency.
• This role is not eligible for employment visa sponsorship.

Responsibilities

• Administer the pre-employment background screening process from initiation through final disposition.
• Serve as the primary day-to-day contact for the company's background screening vendor and help maintain a productive vendor relationship.
• Review background screening reports and related documentation for completeness and accuracy.
• Monitor screening progress, resolve routine issues, and ensure timely completion of candidate requirements.
• Analyze compliance, screening, and vendor data to identify trends, monitor service levels, and provide insights that support decision-making and process improvements.
• Complete Form I-9 and employment eligibility verification steps for all new hires.
• Escalate potential concerns and consult with Legal, Compliance, HR Business Partners, and Talent Acquisition partners when necessary.
• Maintain confidential, detailed, and accurate records to support compliance requirements, audit readiness, and sound governance practices.
• Review candidate Conflict of Interest disclosures and coordinate escalations to Compliance and Legal partners.
• Track review outcomes and maintain appropriate documentation.
• Develop a working knowledge of employment laws and regulations impacting hiring and pre-employment decisions, including FCRA and EEOC requirements.
• Support compliance-related processes, audits, reporting, and documentation activities.
• Assist with process improvement initiatives that increase efficiency, reduce risk, and improve candidate experience.
• Partner with Finance, Total Rewards, and external vendors on invoicing, reporting, and budget tracking.
• Build relationships with Talent Acquisition, Hiring Managers, HR Business Partners, Compliance, Legal, and other stakeholders.
• Communicate regarding candidate status, compliance requirements, and process updates.
• Support broader HR Compliance initiatives such as policy governance, employee relations, global mobility, and other programs as needed.

Skills

Background Screening Administration

Compliance Analysis

Data Analysis

Vendor Relationship Management

Microsoft Office Proficiency

AI Tools / Copilot

Communication Skills

Attention to Detail

Education

Bachelor's degree in HR / related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

HR Systems

AI-Powered Tools

Job description

• Administer the pre-employment background screening process from initiation through final disposition.
• Serve as the primary day-to-day contact for the company's background screening vendor and help maintain a productive vendor relationship.
• Review background screening reports and related documentation for completeness and accuracy.
• Monitor screening progress, resolve routine issues, and ensure timely completion of candidate requirements.
• Analyze compliance, screening, and vendor data to identify trends, monitor service levels, and provide insights that support decision-making and process improvements.
• Complete Form I-9 and employment eligibility verification steps for all new hires.
• Escalate potential concerns and consult with Legal, Compliance, HR Business Partners, and Talent Acquisition partners when necessary.
• Maintain confidential, detailed, and accurate records to support compliance requirements, audit readiness, and sound governance practices.
• Review candidate Conflict of Interest disclosures and coordinate escalations to Compliance and Legal partners.
• Track review outcomes and maintain appropriate documentation.
• Develop a working knowledge of employment laws and regulations impacting hiring and pre-employment decisions, including FCRA and EEOC requirements.
• Support compliance-related processes, audits, reporting, and documentation activities.
• Assist with process improvement initiatives that increase efficiency, reduce risk, and improve candidate experience.
• Partner with Finance, Total Rewards, and external vendors on invoicing, reporting, and budget tracking.
• Build relationships with Talent Acquisition, Hiring Managers, HR Business Partners, Compliance, Legal, and other stakeholders.
• Communicate regarding candidate status, compliance requirements, and process updates.
• Support broader HR Compliance initiatives such as policy governance, employee relations, global mobility, and other programs as needed.

Requirements

• Bachelor's degree in Human Resources, Psychology, Human Development, Sociology, Business, or related field; or equivalent experience.
• Minimum of 2 years experience in HR related role (recruiting, compliance, administration)
• Strong written and verbal communication skills with candidates, leaders, vendors, and partners.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to handle sensitive and confidential information with discretion.
• Analytical and problem-solving skills, with the ability to identify trends and make sound recommendations.
• Ability to translate data into insights that support decisions and business outcomes.
• Strong organization and time management skills in a fast-paced environment.
• Sense of urgency and accountability in delivering quality work on time.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Experience using AI-powered tools, Microsoft Copilot, Excel, HR systems, or other technology to improve productivity, quality, and efficiency.
• Natural curiosity and a continuous improvement mindset.
• This role is not eligible for employment visa sponsorship.

Core Competencies

Demonstrates expertise in administering pre-employment background screening processes, ensuring compliance with employment laws and regulations such as FCRA and EEOC. Proficient in data analysis to support decision-making and process improvements while maintaining confidentiality and accuracy in documentation.

Highest-signal resume keywords

• Background Screening Administration
• Compliance Analysis
• Data Analysis and Insights
• Vendor Relationship Management
• Microsoft Office Proficiency

Hard Skills

• Background Screening
• Compliance Requirements
• Form I-9 Completion
• Data Analysis
• Employment Eligibility Verification
• Process Improvement
• HR Systems
• Documentation Management
• Trend Identification
• Audit Readiness

Soft Skills

• Attention to Detail
• Organizational Skills
• Written Communication
• Verbal Communication
• Problem-Solving

Industry Keywords

• FCRA
• EEOC
• Human Resources
• Recruiting
• Confidentiality
• Talent Acquisition
• Employee Relations
• Policy Governance
• Global Mobility
• Budget Tracking

Tools & Technologies

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Microsoft Teams
• AI-Powered Tools
• Microsoft Copilot