Corporate Services Coordinator

Allied Fire Protection; Pearland (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

Allied Fire Protection is seeking a Corporate Services Coordinator to provide high-level HR administrative support across onboarding, background checks, HR reporting, safety administration, and company-wide initiatives.

The role requires strong attention to detail and the ability to manage multiple priorities in a growing, multi-location workforce. Experience with HR processes and Microsoft Office is essential for success.

Qualifications

• High School diploma or GED required; Bachelor’s degree preferred.
• Minimum 5 years administrative experience; HR, payroll or benefits exposure preferred.
• Ability to multi-task and manage competing priorities.

Responsibilities

• Support onboarding, background checks, HR reporting, and safety administration.
• Coordinate pre-employment screenings and maintain documentation.
• Assist with travel, per diem, and license processing.
• Support HR workflows, data entry, and records management.
• Plan events and internal engagements across locations.

Skills

Confidentiality

Written & Verbal Communication

Presentation Skills

Attention to Detail

MS Office

PDF Creation

Driver's License

Education

High School diploma or GED

Bachelor's degree preferred

Job description

Corporate Services Coordinator

Job Description

Position Summary

The Human Resources Coordinator provides high-level administrative support across core HR functions, ensuring efficient, compliant, and consistent execution of processes. This role serves as a key operational partner to the HR team, supporting onboarding, background screening, HR reporting, safety administration, and company-wide initiatives. The position requires strong attention to detail, organization, and the ability to manage multiple priorities across a growing, multi-location workforce.

Key Responsibilities

• Background Checks & Drug Screening
  • Serve as backup support for background check and drug screening processes
  • Coordinate pre-employment screenings, ensuring timely completion and compliance with company policies and state regulations
  • Track results, elevate issues as needed, and maintain appropriate documentation
• Onboarding & Orientation Support
  • Assist with new hire onboarding processes, including scheduling, communication, and documentation completion
  • Support new hire orientation sessions and ensure a positive, organized onboarding experience
  • Coordinate with hiring managers and internal teams to ensure readiness for new employees
  • Backup for new hire bags and apparel tracking with requesting orders prior to needs

Additional Responsibilities

• HR Administration & Coordination
  • Back-up for hotel and travel booking, including Per Diem and license processing
  • Provide day-to-day administrative support to the HR team, including document management, data entry, and process tracking
  • Maintain accurate employee records in HR systems and ensure data integrity across platforms
  • Support HR workflows, including personnel changes, transfers, and employment verifications
  • Assist in maintaining SOPs, templates, and HR documentation as a single source of truth
• HR Reporting & Data Tracking
  • Generate and maintain recurring HR reports (headcount, turnover, onboarding metrics, etc.)
  • Assist in tracking key HR metrics and compiling data for leadership reporting
  • Ensure accuracy and timeliness of HR data used for decision-making
• Event Planning & Team Member Engagement
  • Assist in planning and coordinating company events, meetings, and team member engagement initiatives across all locations
  • Support logistics, communication, and execution of internal events and programs
  • Partner with HR leadership to promote culture and engagement initiatives

Knowledge

• High School diploma or GED is required; Bachelor’s degree is preferred
• Minimum of 5 years Administrative experience; Experience in Human Resources, Payroll or Benefits is preferred
• Ability to multi-task and manage competing priorities

Work Experience

• Minimum of 5 years Administrative experience; Experience in Human Resources, Payroll or Benefits is preferred

Skills and Competencies

• High degree of confidentiality
• Excellent written, verbal and presentation skills
• Detail oriented with excellent organization skills
• Proficient in working with Microsoft Office Products including Word and Excel
• Proficient in PDF creation
• Must have valid state driver's license and good driving record

Physical Requirements

• 100% Office Setting, including sitting, some bending, some lifting, walking and viewing