Lead Administrative Support Assistant (5602062)

State-of-Missour; Jefferson City (MO); On-site; USD 38,000 - 52,000; Full time

Job summary

State of Missouri's Division of Regulation and Licensure in Jefferson City seeks an Administrative Support Specialist to join a collaborative team dedicated to protecting public health.

You will handle customer service, file records, process applicant materials, travel arrangements, invoices, inventory, and other duties with discretion and attention to detail; strong Microsoft Office skills required; benefits include pension and generous leave.

Qualifications

• High school diploma or equivalent.
• Ability to learn new software and administrative processes.
• Excellent verbal and written communication skills.
• Strong organization skills and attention to detail.
• Ability to prioritize multiple assignments while meeting deadlines.
• Experience maintaining confidential records.
• Proficiency with Microsoft Office applications.

Responsibilities

• Answer phones and prepare correspondence.
• File records; process applicant materials; archive documents; process expense accounts; hotel bills; order supplies.
• Arrange in-state and out-of-state travel.
• Process work orders and invoices.
• Track inventory.
• Perform other duties as assigned.

Skills

Customer Service

Communication

Organization

Attention to detail

Time management

Confidentiality

Teamwork

Education

High school diploma

Tools

Microsoft Office

Job description

Job Location: This position will be located at 920 Wildwood Dr., Jefferson City, MO, in the Division of Regulation and Licensure.

Why you'll love this position:

Become a part of a collaborative team dedicated to promoting health and safety by protecting Missouri's residents through the licensure and regulation of the State's health care facllities. This position offers an opportunity to build valuable administrative experience while supporting meaningful work that impacts communities across the state.

The salary indicated represents a base pay rate. If the individual selected or the position is eligible for a pay differential (e.g., shift, security, or years of service), it will be added to the total compensation in your paycheck. A pay differential does not raise your base pay

• Customer Service & Communication (Answer Phones; Prepare correspondence)
• Administrative Support (File records; Process applicant materials; Archive documents; Process expense accounts; hotel bills; order supplies, etc.
• Process in-state and out-of-state travel arrangements
• Process work orders and invoices
• Inventory Tracking
• Performs other duties as assigned.

Minimum Qualifications:

• Highschool diploma or equivalent.
• Ability to learn new software and administrative processes.
• Excellent verbal and written communication skills.
• Candidate should possess strong organization skills and ability to complete tasks and projects with attention to detail.
• Ability to prioritize multiple assignments while meeting deadlines.
• Experience maintaining confidential records.
• Proficiency with Microsoft Office applications.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

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