Administrative Support Assistant (DYS RO & Alt. Services Only)

State-of-Missour; St. Louis (MO); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid holidays

Cafeteria plan

Retirement plan

Job summary

The State of Missouri is seeking an Administrative Support Assistant to join the Missouri Division of Youth Services on the Missouri Hills Campus in St. Louis County.

This second-level administrative role supports youth programs with clerical, printing, and mail tasks, while upholding a safe and respectful environment. Responsibilities include procurement, payroll records, filing, and data entry into automated systems; you will organize work, prepare reports, and potentially supervise

Qualifications

• Two or more years of experience as an Office Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency.
• OR Three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency.
• OR One to three years of relevant experience. (Substitutions may be allowed.)
• Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.
• Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

Responsibilities

• Knowledge of the procedures and processes applicable to the performance of their work.
• Prepares purchasing and supply requisitions, personnel and payroll records, time and leave reports, expense accounts, budget allocations, maintains cost and inventory records.
• Maintains fiscal records, obtains quotes and bids and processes requisitions and purchase orders.
• Composes correspondence, maintains report files in complex filing systems.
• Organizes work, establishing priorities and maintaining deadlines.
• Composes correspondence, edits a variety of material, prepares complex reports and establishes and maintains complex filing systems.
• Oversees the preparation of records for storage or archiving.
• Enters, updates, and retrieves information in automated systems, develops and maintains spreadsheets and databases.
• Role-models appropriate behaviors.
• May provide work direction to lower-level positions.
• Perform other tasks as assigned.

Skills

Office procedures

Organization skills

Staff guidance

Education

High school diploma or GED

Tools

Automated systems

Spreadsheets

Databases

Job description

This position is located on the Missouri Hills Campus in St. Louis County, based at 133 Bellefontaine Road in St. louis Missouri 63138. Working with the Division of Youth Services is more than it seems. You will be working with staff to create a safe, therapeutic, and educational environment for youth in our day treatment and residential programs. To succeed in this position you will need to be empathetic, nonjudgmental, cooperative, encouraging, able-bodied, professional, and respectful; you must be able to communicate clearly, honestly and openly. We also offer a variety of great benefits including health, dental, vision, paid holidays, cafeteria plans, retirement, and more. Join us and help make the difference for our youth today!

The current rate for this position is $1,623.88 semi-monthly. Individual(s) selected for this position may receive a higher rate based on a pay differential (e.g. shift, or time-of-service pay).

This is a second-level administrative support position in support of a program for youth in the care of the Missouri Division of Youth Services. This position serves as clerical support for the program, which involves a variety of clerical, printing, and mail related tasks.

The following tasks are the responsibility of the Administrative Support Assistant:

• Knowledge of the procedures and processes applicable to the performance of their work.
• Prepares purchasing and supply requisitions, personnel and payroll records, time and leave reports,
  expense accounts, budget allocations, maintains cost and inventory records.
• Maintains fiscal records, obtains quotes and bids and processes requisitions and purchase orders.
• Composes correspondence, maintains report files in complex filing systems.
• Organizes work, establishing priorities and maintaining deadlines.
• Composes correspondence, edits a variety of material, prepares complex reports and establishes and maintains complex filing systems.
• Oversees the preparation of records for storage or archiving.
• Enters, updates, and retrieves information in automated systems, develops and maintains spreadsheets and databases.
• Role-models appropriate behaviors.
• May provide work direction to lower-level positions.
• Perform other tasks as assigned.

Knowledge, skills & abilities

In addition to those identified in the previous level: Knowledge of the processes and procedures applicable to assigned area. Skill in the operation of office equipment. Ability to organize work assignments. Ability to provide guidance to other employees.

Two or more years of experience as an Office Support Assistant with the Missouri Uniform Classification and Pay System; and possession of a high school diploma or proof of high school equivalency. OR Three or more years of experience in office support work; and possession of a high school diploma or proof of high school equivalency. OR One to three years of relevant experience. (Substitutions may be allowed.)

(Earned credit hours from an accredited college or university may substitute on a year-for-year basis for the required experience at a rate of 30 earned credit hours for one year.)

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

If you experience an accessibility issue while applying at mocareers.mo.gov, please contact [e-mail] or call 573-526-0416. If you have questions about this position, please contact [e-mail].