Lead Administrative Support Assistant

State of Missouri; Jefferson City (MO); On-site; USD 41,000 - 50,000; Full time

Job summary

State of Missouri in Jefferson City is seeking a Lead Administrative Support Assistant to perform senior-level administrative and technical duties at the Broadway State Office Building, DSS Human Resource Center. You will exercise independent judgment in operations, policies, and procedures while supporting the training team and civil rights efforts.

This role requires a high school diploma with four years of clerical experience and proficiency in MS Office apps.

Qualifications

• Possession of a high school diploma or high school equivalency AND four years of office related clerical experience.
• Proficiency in MS PowerPoint, Word, Outlook, Excel, Canva, Webex and Teams.
• Excellent oral, written, and interpersonal communication skills.

Responsibilities

• Handle office management activities to ensure that supplies and equipment are available.
• Prepare bills for payment and track budget expenses for the Human Resource Center.
• Develop, maintain and monitor expense and equipment expenditures and personal services database.
• Complete data entry in assigned databases.
• Provide administrative support to the training team members with scheduling courses, ordering supplies, and updating courses in the department’s learning management system.
• Provide administrative support to the Office for Civil Rights Director and team members.
• Plan, coordinate, administer and evaluate the tenure award and retirement recognition programs.
• Recognize priorities while screening incoming calls, e-mails, and inquiries and forwarding to the appropriate unit and/or person for response.
• Make travel arrangements and complete appropriate reimbursement requests for expenses.

Skills

MS PowerPoint

MS Word

MS Outlook

MS Excel

Canva

Webex

Teams

Communication skills

Multitasking

Organization

Education

High school diploma or equivalent

Job description

The Human Resource Center has an opening for a Lead Administrative Support Assistant located in Jefferson City.
Position Number: 3010 8970010
Semi-monthly salary: The current rate for this position is $1,898.98. Individual(s) selected for this position may receive a higher rate based on a pay differential (e.g. shift, or time-of-service pay).
Annual Salary: $45,575.50
Job Location: This position will be located at the Broadway State Office Building, DSS Human Resource Center; 221 West High Street, Jefferson City, MO 65101. All internal promotional applicants are encouraged to apply as there may be alternate office space available
Why you’ll love this position: This position is located in the Human Resource Center of the Broadway State Office Building. This is a senior-level specialized support, technical and administrative work involving a high degree of independent judgment and action. Work involves responsibility for making independent decisions based upon knowledge of agency operations, policies, and procedures.
Department of Social Services partners with families and communities to protect children, rehabilitate youth and move families to self-sufficiency so that Missourians can lead safe, healthy and productive lives.

• Handle office management activities to ensure that supplies and equipment are available.
• Prepare bills for payment and track budget expenses for the Human Resource Center.
• Develop, maintain and monitor expense and equipment expenditures and personal services database.
• Complete data entry in assigned databases.
• Provide administrative support to the training team members with scheduling courses, ordering supplies, and updating courses in the department’s learning management system.
• Provide administrative support to the Office for Civil Rights Director and team members.
• Plan, coordinate, administer and evaluate the tenure award and retirement recognition programs.
• Recognize priorities while screening incoming calls, e-mails, and inquiries and forwarding to the appropriate unit and/or person for response.
• Make travel arrangements and complete appropriate reimbursement requests for expenses.

Minimum Qualifications

Possession of a high school diploma or high school equivalency AND four years of office related clerical experience.

Preferred Qualifications

• Proficiency in MS PowerPoint, Word, Outlook, Excel, Canva, Webex and Teams.
• Excellent oral, written, and interpersonal communication skills.
• Ability to work in a high-paced work environment, with changing deadlines and priorities.
• Ability to work independently, with minimal direction and supervision, exercising sound judgment and maintaining a high level of discretion in dealing with sensitive/confidential information.
• Ability to work with a high degree of accuracy and dependability.
• Thorough knowledge of grammar, composition, spelling, office practices, procedures, systems, and equipment.
• Ability to multi-task and perform work for several people. Must be well organized.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.

If you have questions about this position of if you experience accessibility issues while applying, please contact Courtney Hall at [e-mail] or call 573-526-0416.

Recruitment Area: All qualified applicants.

Application Deadline: September 15, 2026