Lead Administrative Specialist - Clerk of the Board

Pimasheriff; Tucson (AZ); On-site; USD 54,000 - 75,000; Full time

Job summary

Pima County Clerk of the Board seeks an Administrative Specialist III to lead a small team and oversee records management. The role involves handling sensitive information, training staff, and ensuring compliance with county policies and procedures within a dynamic public sector environment.

Responsibilities include budget monitoring, data reporting, intergovernmental coordination, and maintaining databases.

Qualifications

• Bachelor’s degree or higher in public administration, business administration, management, or closely related field.
• Two years with Pima County as Administrative Specialist II or closely related classification may substitute education for experience.
• Education and experience must be clearly documented in the Education and Work Experience sections of the application.

Responsibilities

• Provide leadership to administrative staff while performing complex administrative services.
• Prepare and monitor work unit budgets and expenditures; perform cost analyses and prepare reports.
• Manage records, databases, and information systems; ensure compliance with policy and regulatory standards.
• Represent the unit at meetings and serve as a resource for resolving complex administrative issues.

Skills

Records management

Office software

Microsoft Office

Adobe Pro

Policy maintenance

Data reporting

Education

Bachelor’s degree in public administration, business administration, management, or a closely related field

Tools

Microsoft Office Suite

Adobe Pro

Job description

Pima County Clerk of the Board seeks an Administrative Specialist III to lead a small team and oversee records management. The role involves handling sensitive information, training staff, and ensuring compliance with county policies and procedures within a dynamic public sector environment.

Responsibilities include budget monitoring, data reporting, intergovernmental coordination, and maintaining databases.