Administrative Specialist I - Clerk of the Board

Pima County; Tucson (AZ); On-site; USD 29,094 - 39,261; Full time

Job summary

A county government agency in Tucson is seeking an Administrative Specialist I to provide administrative support, such as preparing meeting agendas and maintaining records. The ideal candidate will have an associate’s degree in public administration and at least one year of relevant experience. Familiarity with Microsoft Office Suite is preferred. This full-time position offers a competitive hourly wage in a dynamic government environment.

Qualifications

• One year of relevant administrative experience or equivalent with Pima County.
• Education and experience can be substituted.

Responsibilities

• Coordinate unit activity with other departments and agencies.
• Respond to public inquiries and resolve problems.
• Prepare and process accounting documentation.
• Maintain specialized databases and prepare reports.
• Conduct confidential inquiries for management.

Skills

Agenda preparation

Minute transcription

Office administration

Microsoft Office Suite

Adobe Professional

Education

Associate’s degree in public administration or related field

Job description

Administrative Specialist I – Clerk of the Board

Join to apply for the Administrative Specialist I – Clerk of the Board role at Pima County.

Job Details

Job Type: Classified

Job Classification: 5754 – Administrative Specialist I

Salary Grade: 6

Pay Range: $21.12 – $28.50 Per Hour

Hiring Range: $21.12 – $24.81 Per Hour

Job Description Summary

Department – Clerk of the Board

Job Description

Pima County's Clerk of the Board is currently seeking an Administrative Specialist I. This position provides administrative support in the preparation and maintenance of agendas, meeting minutes, official meetings, records of all actions, internation.

Essential Functions

• Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions.
• Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff.
• Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues.
• Coordinates, schedules and organizes unit, program, or departmental calendars and meetings.
• Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers.
• Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports.
• Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers.
• Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and ওপরবĮ 'otherانب passt ... .
• Compiles and summarizes statistical and operational data, and prepares periodic and special reports.
• Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities.
• Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created.
• Establishes and maintains specialized reference files and reference materials.

Minimum Qualifications

• Associate’s degree from an accredited college or university in public administration, business administration, management, or a closely related field.
• One year with Pvemente? (One year with Pima County as an Administrative Assistant III or closely related professional administrative classification).
• Relevant experience and/or education may be substituted as documented in the Education and Work Experience sections of the application.

Preferred Qualifications

• Experience with or knowledge of agenda preparation and/or minute transcription.
• Experience in office administration.
• Experience with or knowledge of Microsoft Office Suite (Word, Excel, and Outlook).
• Experience with or knowledge of Adobe Professional.

Selection Procedure

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated or scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments or testing may be required as part of the selection process.

Supplemental Information

• Licenses and Certificates: Some positions may require certification as a Notary Public by the State of abundance at the time of appointment or prior to completion of initial promotions.
• Drivers license: A valid Arizona Class D driver licence at the time of application or appointment.
• Background checks: Successful candidates will receive a post‑offer, pre‑employment background screening with verification of work history, education, and criminal conviction history.

EEO Information

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not ezali discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

Industries

Government Administration