Administrative Specialist I — Public Finance & Compliance

Pima County; Tucson (AZ); On-site; USD 30,000 - 40,000; Full time

Job summary

Pima County’s Community & Workforce Development seeks an Administrative Specialist I to support the CWD Operations Team in administrative and fiscal tasks, including procurement operations and policy compliance.

The role requires coordinating with multiple departments, generating reports, and handling confidential information while supporting budget activities within public-sector guidelines. Strong organizational skills and discretion are essential.

Qualifications

• Associate degree in public administration, business administration, or a closely related field.
• 2+ years administrative experience in fiscal, accounting, budgetary, or HR
• Experience in government setting and familiarity with public-sector fiscal policies, procurement rules, and HR concepts.
• Notary Public certification may be required for some positions and a valid AZ driver license may be required.

Responsibilities

• Coordinate unit activity with other departmental sections/divisions and other County departments or outside agencies.
• Lead in preparation and processing of accounting documents such as requisitions, purchase orders, claims and fund transfers.
• Create, maintain, and generate complex computer-based reports and maintain specialized databases.
• Respond to inquiries and provide information or guidance on rules and policies.
• Monitor and coordinate contracts and other agreements with affected agencies and providers.

Skills

Administrative support

Fiscal & accounting

Budgeting

HR basics

Education

Public administration

Business administration

Accounting

Finance

Job description

Pima County’s Community & Workforce Development seeks an Administrative Specialist I to support the CWD Operations Team in administrative and fiscal tasks, including procurement operations and policy compliance.

The role requires coordinating with multiple departments, generating reports, and handling confidential information while supporting budget activities within public-sector guidelines. Strong organizational skills and discretion are essential.