Administrative Specialist III - Clerk of the Board

Pima County; Tucson (AZ); On-site; USD 54,000 - 75,000; Full time

Job summary

Pima County, Department of the Clerk of the Board, seeks an Administrative Specialist III to provide leadership and perform complex specialized administrative tasks. The role involves negotiating agreements, managing budgets, and preparing reports to support departmental decisions.

The position requires a Bachelor’s degree (or equivalent) and potentially two years of prior county experience. Candidates must meet minimum qualifications and may be evaluated for preferred qualifications.

Qualifications

• Bachelor’s degree or above in public administration, business administration, management, or closely related field.
• Two years with Pima County as Administrative Specialist II or related classification.

Responsibilities

• Provides leadership to administrative staff while performing complex administrative services within the department.
• Negotiates and establishes intergovernmental agreements (IGA), contracts, and other obligatory agreements and monitors compliance.
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations.
• Performs research and informs management of issues and problems of the work unit.

Education

Bachelor’s Degree in public administration, business administration, management, or a closely related field

Two years with Pima County as Administrative Specialist II or closely related classification

Job description

Job Description Summary

Department - Clerk of the Board

Job Type: Classified

Job Classification: 5589 - Administrative Specialist III

Salary Grade: 10

Pay Range Hiring Range: $53,872 - $64,625 Annually

Pay Range: $53,872 - $75,379 Annually

Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position.

Essential Functions

• Provides leadership to administrative staff while performing complex administrative services of a specialized nature to a department, division, or program within Pima County;


• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;


• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;


• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;


• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;


• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;


• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;


• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;


• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Minimum Qualifications

• Bachelor’s Degree from an accredited college or university with a major in public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment. (Relevant experience and/or education from an accredited college or university may be substituted.)


• OR: Two years with Pima County as an Administrative Specialist II or closely related professional administrative classification.


• Qualifying education and experience must be clearly documented in the \"Education\" and \"Work Experience\" sections of the application. Do not substitute a resume for your application or write \"see resume\" on your application.

Preferred Qualifications

• Experience with micrographic equipment, working in a records management warehouse and preparing County-specific documentation for archival of records per county/state/federal records retention guidelines.


• Experience coordinating and prioritizing multiple tasks and assignments.


• Experience with Microsoft Office Suite and Adobe Pro.


• Experience maintaining policies and procedures.


• Experience working with automated records systems to maintain data and produce reports and/or documents.

Selection Procedure

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information

• Licenses and Certificates:Valid driver license is required at time of application.


• ValidAZdriver license is required at time of appointment.


• The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.


• Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.


• Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.

Special Notice Items

The County requires pre‑employment background checks. Successful candidates will receive a post‑offer, pre‑employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements

Physical and sensory abilities will be determined by position. Action Activty - none; Motion Activity - simple and firm grasping, fine movement; Hearing Activity - in noisy areas, on a radio, behind themselves and equipment alarms; Speaking Activity - in person and on the phone; Vision - may be required to operate a motor vehicle, distinguish colors, have depth perception and have periperhal vision.

Working Conditions

Working conditions will be determined by the position.

EEO Information

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

More Than a Job. A Place to Grow. What if your next job could help you build a career while being part of something bigger? At Pima County, you’ll find meaningful work, room to grow and a team committed to serving the place we call home. Find Your Place With 7,000+ employees across 50+ departments, Team Pima does a lot to keep Pima County thriving. Whatever your skills, interests or career goals, there’s a place for you to put them to work. Benefits That Support You We offer a comprehensive benefits package and resources designed to support you and your family today and into the future. Explore Pima County Benefits Keep Growing Your career shouldn’t stand still. We invest in training, education and opportunities to learn new skills and move your career forward. And everything we do is grounded in being Accountable, Respectful, and Ethical. Ready to find your place on Team Pima? Build Your Career. Be Part of Something Bigger.