Lead Administrative Assistant - Elevate Office Operations

Mayo Foundation for Medical Education and Research; Jacksonville (FL); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Medical plan options

Dental coverage

Vision plan

Pre-Tax Savings (HSA/FSAs)

Job summary

Mayo Clinic in Jacksonville, FL is seeking an administrative assistant to support the office with essential clerical tasks and calendar management. You will prepare reports, agendas, minutes, and travel arrangements while handling phones and correspondence to keep operations running smoothly.

The role requires strong organizational and communication skills, attention to detail, and the ability to adapt to a fast-changing environment.

Qualifications

• Requires 1-2 year degree or 2+ years in secretarial/administrative role.
• Proficiency with office equipment and computer systems.
• Demonstrates leadership, organizational skills, and prioritization and the independent composition of letters.
• Excellent written and oral communication, good judgment, attention to detail and follow-through.
• Adapt to a rapidly changing environment.
• Typing 60 WPM and experience with secretarial/clerical software.

Responsibilities

• Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks.
• Maintains calendars, schedules meetings, makes travel arrangements, answers phones and provides related follow-through.
• Prepares reports, meeting agendas and minutes, and presentation materials; processes reimbursements and maintains records.
• Provides oversight as needed in the absence of the office manager and demonstrates initiative and good judgment.

Skills

Leadership

Organizational skills

Time management

Communication

Education

2-year degree or equivalent

Tools

Secretarial software

Office equipment

Job description

Mayo Clinic in Jacksonville, FL is seeking an administrative assistant to support the office with essential clerical tasks and calendar management. You will prepare reports, agendas, minutes, and travel arrangements while handling phones and correspondence to keep operations running smoothly.

The role requires strong organizational and communication skills, attention to detail, and the ability to adapt to a fast-changing environment.