Administrative Assistant - Business Development

Socket.dev; Rochester (MN); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical plan options

Dental plan

Vision plan

Pre-Tax Savings (HSA/FSAs)

Retirement package

Job summary

Mayo Clinic in Rochester, Minnesota seeks an administrative assistant to provide secretarial and clerical support. You will ensure accuracy and completeness of documents, maintain calendars, and coordinate meetings and travel, while handling phones and related follow-through.

The role requires initiative, strong organization and communication skills, and a commitment to quality service. The position supports Mayo Clinic’s mission and operations across campuses.

Qualifications

• Experience performing secretarial/clerical tasks.
• Accurate and complete document preparation and filing.
• Strong organizational and communication skills.

Responsibilities

• Transcribe correspondence and prepare reports, meeting agendas and minutes.
• Maintain calendars and schedule meetings.
• Arrange travel and related reimbursements.
• Answer telephones and provide follow-through on tasks.
• Prepare presentation materials and manage records.

Skills

Administrative support

Job description

Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks. Is accountable for ensuring accuracy and completeness of all documents. Tasks may include transcribing correspondence; maintaining calendars; scheduling meetings; making travel arrangements; answering telephones and providing related follow-through; filing; preparing reports, meeting agendas and minutes, and presentation materials; processing reimbursement for travel and other professional expenses; and maintaining records. Routinely serves as a resource and mentor to others as opportunities arise. Demonstrates initiative, proficiency, and good judgment to optimize the time of those supported. Strong organizational and communication skills and a commitment to quality and excellence in service are important components of the role.

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans– to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical:Multiple plan options.
• Dental:Delta Dental or reimbursement account for flexible coverage.
• Vision:Affordable plan with national network.
• Pre-Tax Savings:HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.