Lead Administrative Assistant - Business Development

Mayo Foundation for Medical Education and Research; Jacksonville (FL); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Medical plan options

Dental coverage

Vision plan

Pre-Tax Savings (HSA/FSAs)

Job summary

Mayo Clinic in Jacksonville, FL is seeking an administrative assistant to support the office with essential clerical tasks and calendar management. You will prepare reports, agendas, minutes, and travel arrangements while handling phones and correspondence to keep operations running smoothly.

The role requires strong organizational and communication skills, attention to detail, and the ability to adapt to a fast-changing environment.

Qualifications

• Requires 1-2 year degree or 2+ years in secretarial/administrative role.
• Proficiency with office equipment and computer systems.
• Demonstrates leadership, organizational skills, and prioritization and the independent composition of letters.
• Excellent written and oral communication, good judgment, attention to detail and follow-through.
• Adapt to a rapidly changing environment.
• Typing 60 WPM and experience with secretarial/clerical software.

Responsibilities

• Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks.
• Maintains calendars, schedules meetings, makes travel arrangements, answers phones and provides related follow-through.
• Prepares reports, meeting agendas and minutes, and presentation materials; processes reimbursements and maintains records.
• Provides oversight as needed in the absence of the office manager and demonstrates initiative and good judgment.

Skills

Leadership

Organizational skills

Time management

Communication

Education

2-year degree or equivalent

Tools

Secretarial software

Office equipment

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical:Multiple plan options.
• Dental:Delta Dental or reimbursement account for flexible coverage.
• Vision:Affordable plan with national network.
• Pre-Tax Savings:HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Applies administrative assistant expertise to perform a variety of secretarial/clerical tasks. Is accountable for ensuring accuracy and completeness of all documents. Tasks may include transcribing correspondence; maintaining calendars; scheduling meetings; making travel arrangements; answering telephones and providing related follow-through; filing; preparing reports, meeting agendas and minutes, and presentation materials; processing reimbursement for travel and other professional expenses; and maintaining records. Routinely serves as a resource and mentor to others as opportunities arise. Demonstrates initiative, proficiency, and good judgment to optimize the time of those supported. Strong organizational and communication skills and a commitment to quality and excellence in service are important components of the role. Provides oversight for daily activities in the absence of or as directed by the office manager, supervisor, or assistant supervisor.

Qualifications

• Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field or a minimum of two years' experience in a secretarial/administrative assistant role which included responsibilities such as managing calendars, supporting managers, creating correspondence/reports/presentations, database/spreadsheet management, coordinating travel, etc.
• Must have computer experience and possess proficiency on technical office equipment (computer, printer, dictation equipment, phone system, fax machine, etc).
• Demonstrates leadership potential, organizational skills, and the ability to prioritize and handle a variety of tasks simultaneously, including standard office practices and independent composition of letters.
• Must possess excellent written and oral communication skills and demonstrate good decision-making and judgment as well as attention to detail and follow-through.
• Must be able to adapt to a rapidly changing environment.
• Typing skill of 60 WPM and experience with secretarial/clerical software, preferred.

Exemption Status

Nonexempt

Compensation Detail

$23.02 - $31.06/Hourly Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM. Must be a U.S. Citizen, permanent resident, refugee or asylee.

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday through Friday, 8:00 a.m. to 5:00 p.m. Proximity to the Jacksonville, FL campus, ensuring that the candidate is within a reasonable driving distance is required.

Weekend Schedule

N/A

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.