Administrative Assistant: Flexible, Impactful Support (Remote)

Mayo Clinic; Rochester (MN); Hybrid; USD 61,750,000 - 86,593,000; Full time

Benefits offered by this job

Medical benefits

Dental coverage

Vision plan

HSA/FSAs

Retirement plan

Job summary

Mayo Clinic in Rochester, Minnesota is seeking an experienced administrative professional to handle a broad range of tasks from scheduling and travel to document preparation and invoicing. You will also assist with maintaining web pages, databases and social media accounts, while upholding confidentiality and a high standard of service.

The role emphasizes organization, strong communication, and adaptability, with 60% of time on Parking and Transportation and 40% on Language Services.

Qualifications

• High school diploma or GED with 2+ years in admin support, or 1-year degree/diploma in admin/business/medical program with 1+ year experience.
• Experience in meeting management, calendar coordination, creating/transcribing correspondence/documents, and using business software to manage databases, spreadsheets, and presentations.

Responsibilities

• Support Parking and Transportation 60% of the time and Language Services 40%.
• Perform scheduling, coordination, and follow‑up for meetings, events, and professional travel.
• Prepare documents and presentation materials; process invoices and reimbursements; and maintain websites, databases, and spreadsheets.

Skills

Calendar management

Meeting coordination

Documents & presentations

Data entry & spreadsheets

Communication

Confidentiality

Multitasking

Education

High school diploma or GED

1-year admin/business/medical program

Associate degree in admin/medical

Tools

Microsoft Office

Web/Database skills

Expense management software

Job description

Mayo Clinic in Rochester, Minnesota is seeking an experienced administrative professional to handle a broad range of tasks from scheduling and travel to document preparation and invoicing. You will also assist with maintaining web pages, databases and social media accounts, while upholding confidentiality and a high standard of service.

The role emphasizes organization, strong communication, and adaptability, with 60% of time on Parking and Transportation and 40% on Language Services.