Administrative Assistant — Calendar & Executive Support

Mayo Clinic; Phoenix (AZ); On-site; USD 30,000 - 43,000; Full time

Benefits offered by this job

Benefits eligible

Full-time schedule

8-hour shifts

Job summary

Mayo Clinic in Phoenix, AZ, seeks an administrative professional to provide clerical support for the assigned area. This role manages calendars, travel arrangements, and reimbursements while maintaining confidentiality and professionalism.

Responsibilities include transcribing, document management, meeting planning, and supporting departmental projects in a fast-paced environment. Strong MS Office skills and virtual platform experience are essential.

Qualifications

• High school diploma or GED required; some college preferred.
• Three years of secretarial or admin experience preferred.
• Demonstrated proficiency with general office and organizational skills.
• Strong customer service and confidentiality adherence.
• Excellent written and verbal communication and ability to build relationships.
• Accurate, detail-oriented, with ability to multitask in a fast-paced environment.
• Proficient with MS Office suite and high-volume calendar management.
• Experience with virtual platforms (Zoom, MS Teams, SharePoint).

Responsibilities

• Provide administrative and clerical support for assigned work areas.
• Manage calendars, schedule meetings, arrange travel and process reimbursements.
• Answer multi-line phones and provide follow-through.
• Create and maintain web pages and databases/spreadsheets; support department projects.
• Prepare reports, meeting agendas/minutes, and presentation materials; maintain electronic files.
• Serve as a resource for department needs and assist multiple individuals as required.

Skills

Customer service

Written communication

Verbal communication

Organization

Calendar management

Education

High school diploma or GED

Some college preferred

Tools

MS Office Suite

Word

Excel

Publisher

Acrobat

Zoom

MS Teams

SharePoint

Job description

Mayo Clinic in Phoenix, AZ, seeks an administrative professional to provide clerical support for the assigned area. This role manages calendars, travel arrangements, and reimbursements while maintaining confidentiality and professionalism.

Responsibilities include transcribing, document management, meeting planning, and supporting departmental projects in a fast-paced environment. Strong MS Office skills and virtual platform experience are essential.