Lead Administrative Assistant - Business Development

Mayo Foundation for Medical Education and Research; Phoenix (AZ); On-site; USD 33,000 - 45,000; Full time

Job summary

Mayo Clinic in Phoenix, AZ is seeking an administrative support professional to handle scheduling, coordination, and travel tasks, manage calendars, and prepare documents and presentations.

The role requires strong organization, communication, and confidentiality, with experience handling invoices, reimbursements, and office operations. Proximity to the campus and a nonclinical setting are emphasized.

Qualifications

• Requires high school diploma or GED with 2+ years in admin support or 1-year admin/medical credential with 1+ year experience.
• Demonstrates leadership potential, organizational skills, and effective communication.
• Proficiency in English grammar, punctuation, and document creation.

Responsibilities

• SchedulING, coordination, and travel support; calendar management.
• Prepare documents, presentations, invoices, and reimbursements.
• Support departmental projects, create/maintain web pages, databases, and spreadsheets; handle phones and follow-through.

Skills

Leadership

Organizational skills

Communication

Interpersonal skills

Confidentiality

Education

High school diploma or GED

One-year admin/medical degree/diploma

Associate's degree in admin/medical fields

Tools

Microsoft Office

Excel

Word

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical:Multiple plan options.


• Dental:Delta Dental or reimbursement account for flexible coverage.


• Vision:Affordable plan with national network.


• Pre-Tax Savings:HSA and FSAs for eligible expenses.


• Retirement: Competitive retirement package to secure your future.

Responsibilities

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Provides oversight for daily activities of the office in the absence of or as directed by the office manager, supervisor, or assistant supervisor. Serves as a front-line resource to colleagues. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; adaptability; confidentiality; and professionalism are important components of the role.

Qualifications

• Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.


• Demonstrates leadership potential, organizational skills, and ability to communicate effectively with others.


• Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.


• Demonstrate effective and appropriate decision-making, judgment, and confidentiality, attention to detail and follow-through, and leadership potential.


• Experience with coordination of travel and expense management.


• Proficient application of English grammar, punctuation, and sentence structure.

Exemption Status

Nonexempt

Compensation Detail

$24.16 - $32.62/Hourly Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM. Must be a U.S. Citizen, permanent resident, refugee or asylee.

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday through Friday, 8:00 a.m. to 5:00 p.m. Proximity to the Phoenix, AZ campus, ensuring that the candidate is within a reasonable driving distance is required.

Weekend Schedule

N/A

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about 'EOE is the Law'. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter

Janell Mader