Law Firm Operations Leader (Front Desk & Admin)

View Ridge Law; Seattle (WA); On-site; USD 60,000 - 90,000; Full time

Job summary

View Ridge Law is seeking a Law Office Manager for an on-site, full-time role in Seattle. You will manage front desk operations, coordinate mail/courier services, and oversee essential administrative functions to ensure smooth day-to-day law firm activity.

The ideal candidate has 3+ years of direct law office management experience with a strong focus on client service, confidentiality, and organizational excellence. Bachelor's degree preferred and performance-based compensation is offered.

Qualifications

• 3+ years of direct law office management experience
• Proven track record in front desk operations of a law firm
• Strong command of legal procedures and client confidentiality protocols
• Demonstrated excellence in client communication and service
• Expert-level organizational and multitasking abilities
• Advanced proficiency in Microsoft Office Suite
• Professional appearance and ability to maintain composure in high-pressure situations
• Bachelor's degree preferred; equivalent experience considered

Responsibilities

• Execute front desk duties and client reception
• Process and manage mail, certified mail, and courier services
• Handle client intake procedures and trust account-related tasks
• Maintain office supplies and vendor relationships
• Process vendor invoices and expense management
• Coordinate conference room scheduling and meeting preparation
• Operate and troubleshoot office technology (postage machine, copiers, scanning systems)
• Manage document preparation and processing
• Coordinate technology inventory and maintenance
• Process client payments (checks, cash, trust refunds)
• Maintain relationships with building management and vendors
• Coordinate office events and client meetings
• Handle confidential document shredding procedures
• Maintain office appearance and functionality
• Manage procurement and purchasing according to policies
• Provide legal and executive assistant duties as assigned

Skills

Law office management

Front desk operations

Client confidentiality

Client service

Multitasking

Microsoft Office

Professional appearance

Education

Bachelor's degree preferred

Tools

Practice management software

Postage systems

Document management software

Job description

View Ridge Law is seeking a Law Office Manager for an on-site, full-time role in Seattle. You will manage front desk operations, coordinate mail/courier services, and oversee essential administrative functions to ensure smooth day-to-day law firm activity.

The ideal candidate has 3+ years of direct law office management experience with a strong focus on client service, confidentiality, and organizational excellence. Bachelor's degree preferred and performance-based compensation is offered.