Law Office Manager

View Ridge Law; Seattle (WA); On-site; USD 60,000 - 90,000; Full time

Job summary

View Ridge Law is seeking a Law Office Manager for an on-site, full-time role in Seattle. You will manage front desk operations, coordinate mail/courier services, and oversee essential administrative functions to ensure smooth day-to-day law firm activity.

The ideal candidate has 3+ years of direct law office management experience with a strong focus on client service, confidentiality, and organizational excellence. Bachelor's degree preferred and performance-based compensation is offered.

Qualifications

• 3+ years of direct law office management experience
• Proven track record in front desk operations of a law firm
• Strong command of legal procedures and client confidentiality protocols
• Demonstrated excellence in client communication and service
• Expert-level organizational and multitasking abilities
• Advanced proficiency in Microsoft Office Suite
• Professional appearance and ability to maintain composure in high-pressure situations
• Bachelor's degree preferred; equivalent experience considered

Responsibilities

• Execute front desk duties and client reception
• Process and manage mail, certified mail, and courier services
• Handle client intake procedures and trust account-related tasks
• Maintain office supplies and vendor relationships
• Process vendor invoices and expense management
• Coordinate conference room scheduling and meeting preparation
• Operate and troubleshoot office technology (postage machine, copiers, scanning systems)
• Manage document preparation and processing
• Coordinate technology inventory and maintenance
• Process client payments (checks, cash, trust refunds)
• Maintain relationships with building management and vendors
• Coordinate office events and client meetings
• Handle confidential document shredding procedures
• Maintain office appearance and functionality
• Manage procurement and purchasing according to policies
• Provide legal and executive assistant duties as assigned

Skills

Law office management

Front desk operations

Client confidentiality

Client service

Multitasking

Microsoft Office

Professional appearance

Education

Bachelor's degree preferred

Tools

Practice management software

Postage systems

Document management software

Job description

We are seeking a Law Office Manager for an on-site position at our estate planning and family law practice. This full-time, in-office role requires direct management of our front desk operations and comprehensive administrative functions. The position demands a physical presence in our office to execute essential law firm operations while maintaining exceptional face-to-face client service standards. The ideal candidate brings proven experience running day-to-day operations in a law firm setting, with a demonstrated ability to manage multiple tasks efficiently. We offer competitive compensation and benefits for this key operational position within our firm. Salary will be determined based on experience and qualifications.

Core Functions

Daily Operations

• Execute front desk duties, including client reception
• Process and manage mail, certified mail, and courier services
• Handle client intake procedures and trust account-related tasks
• Maintain office supplies and manage vendor relationships
• Process vendor invoices and general expense management
• Coordinate conference room scheduling and meeting preparation

Technology & Systems Management

• Operate and troubleshoot office technology (postage machine, copiers, scanning systems)
• Manage document preparation and processing
• Coordinate technology inventory and maintenance

Administrative Responsibilities

• Process client payments (checks, cash, trust refunds)
• Maintain professional relationships with building management and vendors
• Coordinate office events and client meetings
• Handle confidential document shredding procedures
• Maintain office appearance and functionality
• Manage procurement and purchasing according to established policies
• Provide legal and executive assistant duties as assigned

Equipment & Systems Proficiency Required

• Practice management software
• Postage systems and certified mail procedures
• Digital scanning and document management
• Conference room technology
• General office equipment

Qualifications

• 3+ years of direct law office management experience
• Proven track record in law firm front desk operations
• Strong command of legal procedures and client confidentiality protocols
• Demonstrated excellence in client communication and service
• Expert-level organizational and multitasking abilities
• Advanced proficiency in Microsoft Office Suite
• Professional appearance and ability to maintain composure in high-pressure situations
• Bachelor's degree preferred; equivalent experience considered
• Ability to lift up to 35 lbs